Hybrid Fleet Data & Compliance Coordinator

CoolSys; Phoenix (AZ); Hybrid; USD 32,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Medical coverage

Dental coverage

Vision coverage

Prescription coverage

401(K) with company match

Life insurance

AD&D

Short/long-term disability

Tuition reimbursement

Employee discounts

Pet insurance

Legal plan

Job summary

CoolSys is hiring a Fleet Coordinator in Phoenix to manage vehicle records, regulatory compliance, and maintenance coordination. The role emphasizes accurate data entry, reporting, and liaison with service providers.

A hybrid office schedule is required, with responsibilities across documentation, budget support, and vendor management. The position focuses on ensuring fleet efficiency, overseeing records, and generating cost analyses under the guidance of the fleet manager.

Qualifications

• Minimum of 2–3 years of direct experience in fleet operations or related roles.
• Strong organizational skills and attention to detail.
• Proficiency in data entry and fleet management software.
• Ability to produce accurate and timely reports.
• Must be able to come into the office on a hybrid schedule.

Responsibilities

• Maintain records for all fleet vehicles (registration, insurance, maintenance).
• Ensure regulatory compliance and proper documentation.
• Oversee maintenance and repairs per standards.
• Monitor fleet activities for smooth operation.
• Update fleet data in software and handle transfers/disposals.

Skills

Fleet operations experience

Strong organizational skills

Data entry & fleet software

Accurate reporting

Hybrid schedule ability

Policy compliance knowledge

Tools

Fleet management software

Job description

CoolSys is hiring a Fleet Coordinator in Phoenix to manage vehicle records, regulatory compliance, and maintenance coordination. The role emphasizes accurate data entry, reporting, and liaison with service providers.

A hybrid office schedule is required, with responsibilities across documentation, budget support, and vendor management. The position focuses on ensuring fleet efficiency, overseeing records, and generating cost analyses under the guidance of the fleet manager.