Hybrid Faculty Affairs Operations Specialist

Baylor College of Medicine; Houston (TX); Hybrid; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine's Department of Medicine seeks a Senior Coordinator, Business Operations for Faculty Affairs to provide centralized administrative support for the Faculty Appointments and Promotions (FAP) processes and ensure policy compliance. The role serves as a key resource for faculty, administrators, and section leadership.

This position will maintain the FAP portal, coordinate documentation, draft correspondence, and assist with faculty-related inquiries.

Qualifications

• High school diploma or GED required.
• Four years of relevant experience.
• Bachelor's degree preferred.
• Knowledge of faculty appointment, promotion, and academic personnel processes.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Reviews appointment and promotion packages for completeness and timeliness.
• Maintains the FAP portal, tracks submissions and deadlines, supports committee administration.
• Provides guidance on policies, timelines, and documentation requirements.
• Manages faculty inquiries, routing to stakeholders as needed.
• Prepares reports and supports process improvement initiatives.
• Performs other duties as assigned.

Skills

Written and verbal communication

Organizational and project management

Multitasking / prioritization

Education

Bachelor's degree

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Baylor College of Medicine's Department of Medicine seeks a Senior Coordinator, Business Operations for Faculty Affairs to provide centralized administrative support for the Faculty Appointments and Promotions (FAP) processes and ensure policy compliance. The role serves as a key resource for faculty, administrators, and section leadership.

This position will maintain the FAP portal, coordinate documentation, draft correspondence, and assist with faculty-related inquiries.