Senior Coordinator, Business Operations - Faculty Affairs Support

Baylor College of Medicine; Houston (TX); On-site; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine's Department of Medicine seeks a Senior Coordinator, Business Operations for Faculty Affairs to provide centralized administrative support for the Faculty Appointments and Promotions (FAP) processes and ensure policy compliance. The role serves as a key resource for faculty, administrators, and section leadership.

This position will maintain the FAP portal, coordinate documentation, draft correspondence, and assist with faculty-related inquiries.

Qualifications

• High school diploma or GED required.
• Four years of relevant experience.
• Bachelor's degree preferred.
• Knowledge of faculty appointment, promotion, and academic personnel processes.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Reviews appointment and promotion packages for completeness and timeliness.
• Maintains the FAP portal, tracks submissions and deadlines, supports committee administration.
• Provides guidance on policies, timelines, and documentation requirements.
• Manages faculty inquiries, routing to stakeholders as needed.
• Prepares reports and supports process improvement initiatives.
• Performs other duties as assigned.

Skills

Written and verbal communication

Organizational and project management

Multitasking / prioritization

Education

Bachelor's degree

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Senior Coordinator, Business Operations - Faculty Affairs Support

• Division: Medicine


• Work Arrangement: Hybrid


• Location: Houston, TX


• Salary Range: $57,320 - $67,435


• FLSA Status: Nonexempt


• Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Department of Medicine is seeking an experienced Senior Coordinator, Business Operations for Faculty Affairs to join the department's HR team. The Senior Coordinator, Business Operations for Faculty Affairs provides centralized administrative and operational support for the Department of Medicine's Faculty Appointments and Promotions (FAP) processes and ensures compliance with institutional policies and procedures related to faculty appointments, promotions, and non-paid faculty appointments while serving as a key resource for faculty, administrators, and section leadership. Maintains department's FAP portal, coordinates documentation, drafts faculty correspondence, and assists with departmental faculty-related inquiries.

This position will offer the flexiblity of a hybrid work arrangement after an initial training period.

Job Duties

• 1. Reviews faculty appointment and promotion packages for completeness, accuracy, and compliance with institutional guidelines; advises Section Leadership on missing or incomplete documentation to ensure timely submission.


• 2. Maintains and administers the Department of Medicine Faculty Appointments and Promotions (FAP) portal, including tracking submissions, updating records, managing workflows, and monitoring deadlines. Serves as the administrator for the Department of Medicine's Faculty Appointments and Promotions committee.


• 3. Provides guidance to faculty and section administrators regarding faculty appointment and promotion policies, procedures, timelines, and documentation requirements.


• 4. Manages faculty-related inquiries received through the DoM HR inbox; responds to routine questions and routes inquiries to appropriate stakeholders as needed.


• 5. Prepares reports, tracks faculty appointment and promotion metrics, and supports special faculty affairs projects and process improvement initiatives.


• 6. Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.


• Four years of relevant experience.

Preferred Qualifications

• Bachelor's degree.


• Knowledge of faculty appointment, promotion, and academic personnel processes.


• Excellent written and verbal communication skills.


• Strong organizational and project management skills with attention to detail.


• Ability to manage multiple deadlines and prioritize competing responsibilities.


• Proficiency with Microsoft Office Suite.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.