Senior Coordinator, Executive Support - Office of The President

Baylor College of Medicine; Houston (TX); On-site; USD 63,000 - 75,000; Full time

Job summary

Baylor College of Medicine is seeking a Senior Coordinator, Executive Support for the Office of the President. The role requires handling high-level administrative tasks, calendar oversight, travel coordination, and confidential duties with professionalism, discretion, and strong communication with college leadership.

This 100% onsite position in Houston supports faculty and administrative offices across the institution, demanding polished written and verbal communication, organization, and

Qualifications

• High School diploma or GED.
• Four years of relevant experience.
• Bachelor's Degree preferred.
• Prior experience supporting C-Suite level executives.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manages the Office of the President's daily operations and calendar.
• Coordinates travel and prepares reports, presentations, and documents.
• Organizes meetings, arranges space, AV, catering, and follow-up items.
• Supports recruitment activities for faculty and staff.
• Processes requisitions, purchase orders, travel reimbursements, and expense reports.

Skills

Calendar management

Travel coordination

Discretion

Verbal and written communication

Education

High School diploma or GED

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Senior Coordinator, Executive Support - Office of The President

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Job Description Job Title: Senior Coordinator, Executive Support - Office of The President Division: Office of the President Work Arrangement: Onsite only Location: Houston, TX Salary Range: $63,052 - $75,000 FLSA Status: Nonexempt Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Senior Coordinator, Executive Support provides high level administrative and operational support within the Office of the President. This role manages complex daily operations with minimal supervision, including comprehensive calendar oversight, travel coordination, and the execution of confidential tasks requiring discretion and sound judgment. Serving as a key liaison, the coordinator facilitates communication between college leadership, departmental faculty, and administrative offices across the institution. Success in this role requires exceptional verbal and written communication skills, a high degree of professionalism, and the ability to manage sensitive information with strict confidentiality.

This position is 100% onsite in the Texas Medical Center.

Job Duties

• Demonstrates professionalism in managing every aspect of the Office of the President's daily operations, including calendar and travel management, organization of department meetings, events, retreats and other functions related to the department and College activity.
• Assists with the preparation and organization of reports, presentations, and documents ensuring accuracy and professionalism.
• Organizes and facilitates meetings, including the preparation of meeting space and agendas, setting up audiovisual, catering food, gathering necessary materials, and ensuring follow-up on action items.
• Supports faculty and staff recruitment activities.
• Processes requisitions, purchase orders, travel reimbursements, expense reports and procurement.
• Maintains organized files and records, both electronic and paper-based, ensuring easy access to critical information.
• Operates independently and makes decisions on a daily basis requiring good judgment skills and resourcefulness while adhering to BCM policies and procedures.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.
• Prior experience supporting C-Suite level executives.
• Proficiency with Microsoft Office Suite.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26417

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Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.