Hybrid Facilities & Operations Admin - Site Support

Unitedforscmi; Battle Creek (MI); Hybrid; USD 26,000 - 36,000; Full time

Job summary

United Way of South Central Michigan (UWSCMI) is seeking a Facilities and Operations Administrative Assistant, Site Admin, to support the Senior Director of Operations and the broader team. This hybrid role requires in-office presence three days per week, with travel between Battle Creek and Jackson offices and to regional sites.

You will coordinate meetings, manage logistics, assist with invoices, and support site operations, events, and data tracking while maintaining confidentiality and

Qualifications

• Commitment to equity, diversity and inclusion and ability to apply anti-oppressive and anti-racist principles in the workplace.
• Experience coordinating multiple, complex initiatives with strong attention to detail and ability to advance projects as part of a team.
• Proficient in Microsoft Windows and Microsoft Office; familiarity with Teams is a plus.

Responsibilities

• Support the Director of Operations and the Operations departments by handling logistics, communications, coordination and publishing of meeting/event schedules, work plans, meeting minutes, agendas and related materials.
• Assist with invoice processing, purchase orders, expense tracking, and other administrative activities.
• Provide clerical support and reception services to office locations, maintain a clean environment, greet guests and partners, and coordinate with vendors for maintenance.
• Track and report key operational metrics and support the implementation of operational projects and policies.
• Plan and coordinate events, including meetings, conferences, and workshops, with on-site support.

Skills

Microsoft Windows

Microsoft Office

Effective communication

Time management

Education

High school diploma or associate's degree

Tools

Microsoft Teams

Job description

United Way of South Central Michigan (UWSCMI) is seeking a Facilities and Operations Administrative Assistant, Site Admin, to support the Senior Director of Operations and the broader team. This hybrid role requires in-office presence three days per week, with travel between Battle Creek and Jackson offices and to regional sites.

You will coordinate meetings, manage logistics, assist with invoices, and support site operations, events, and data tracking while maintaining confidentiality and