Hybrid Executive Assistant to Senior Leaders

Harbourvest Partners (U.K.) Limited; Boston (MA); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Discretionary bonus

Total rewards package

Job summary

HarbourVest is seeking an experienced Executive Assistant to provide comprehensive support to Managing Directors within Product Management and Solutions and other senior members of the HarbourVest team. The role operates in a hybrid environment with 18 remote days per quarter, subject to manager approval.

You will manage calendars across multiple geographies, coordinate meetings and travel, handle expense reimbursements, and respond to emails and messages promptly.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of executive assistant support to senior leaders.
• Excellent written and verbal communication.
• Experience supporting senior leadership with calendar management.
• Experience coordinating domestic travel.
• Strong organizational and prioritization skills.

Responsibilities

• Manage calendars across multiple time zones.
• Plan meetings, in-person and virtual.
• Coordinate travel, flights, hotels, car service.
• Process expense reimbursements.
• Respond to emails and calls promptly.
• Support senior leadership with ad hoc requests.

Skills

Calendar management

Meeting planning

Email communication

Relationship building

Stakeholder management

Travel coordination

Problem solving

Self-motivated

Team collaboration

Data-driven

Education

BA/BS or equivalent

Tools

Microsoft Office

SAP Concur

Salesforce

Job description

HarbourVest is seeking an experienced Executive Assistant to provide comprehensive support to Managing Directors within Product Management and Solutions and other senior members of the HarbourVest team. The role operates in a hybrid environment with 18 remote days per quarter, subject to manager approval.

You will manage calendars across multiple geographies, coordinate meetings and travel, handle expense reimbursements, and respond to emails and messages promptly.