Executive Assistant

HarbourVest Partners; Boston (MA); Hybrid; USD 95,000 - 105,000; Full time

Job summary

HarbourVest Partners seeks an experienced Executive Assistant to support Managing Directors within Product Management and Solutions, and other senior members of the team. You will foster a professional, welcoming environment while handling calendars, travel, and correspondence.

Based in Boston, this role offers a hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval. A discretionary annual bonus and comprehensive total rewards are part of the package.

Qualifications

• Bachelor's degree or equivalent experience.
• 10+ years of Executive Assistant support experience for senior executives.
• Experience supporting senior leaders with calendar management.
• Experience coordinating travel, predominantly domestic.
• Onsite meeting coordination and workroom production.
• Strong relationship-building across geographies and functions.
• Problem solving with data and technology tools.

Responsibilities

• Provide Executive Assistant support to senior level individuals.
• Manage calendars and proactively resolve scheduling conflicts.
• Plan and schedule meetings, virtual and in-person across geographies.
• Handle expense reimbursements, including travel.
• Respond to emails, MS Teams and phone calls promptly.
• Coordinate domestic and international travel arrangements and contingencies.

Skills

Calendar management

Travel coordination

Meeting planning

Independent work

Stakeholder management

Problem solving

Education

Bachelor's degree

Tools

MS Teams

Job description

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the HarbourVest team. This individual will help foster a professional and welcoming environment for the team and external parties.

What you will do:

• Provide Executive Assistant support to senior level individuals
• Calendar management, including proactively identifying and resolving potential scheduling conflicts
• Meeting planning and scheduling, both virtual and in-person, with internal and external parties and at times, across multiple geographies and time zones
• Management of expense reimbursement, including for travel
• Respond to emails, MS teams and phone calls in a timely manner
• Coordinate domestic and international travel arrangements including flights, hotels, car service as well as troubleshooting if unexpected changes arise

What you bring:

• Demonstrated experience in supporting senior leadership with calendar management
• Experience coordinating travel, predominantly domestic
• Experience with onsite meeting coordination and workroom production
• Motivated, self-starter with the ability to work independently as well as part of a team
• Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies
• Problem solving skills with a bias for action leveraging data, technology applications and other tools

Education Preferred:

• Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience

Experience

• 10 years+ Executive Assistant support experience supporting senior executives

Base Salary Range

• $95,000.00 - $105,000.00

This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.

This position is non-exempt and therefore eligible for the payment of overtime.