Executive Assistant

Harbourvest Partners (U.K.) Limited; Boston (MA); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Discretionary bonus

Total rewards package

Job summary

HarbourVest is seeking an experienced Executive Assistant to provide comprehensive support to Managing Directors within Product Management and Solutions and other senior members of the HarbourVest team. The role operates in a hybrid environment with 18 remote days per quarter, subject to manager approval.

You will manage calendars across multiple geographies, coordinate meetings and travel, handle expense reimbursements, and respond to emails and messages promptly.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of executive assistant support to senior leaders.
• Excellent written and verbal communication.
• Experience supporting senior leadership with calendar management.
• Experience coordinating domestic travel.
• Strong organizational and prioritization skills.

Responsibilities

• Manage calendars across multiple time zones.
• Plan meetings, in-person and virtual.
• Coordinate travel, flights, hotels, car service.
• Process expense reimbursements.
• Respond to emails and calls promptly.
• Support senior leadership with ad hoc requests.

Skills

Calendar management

Meeting planning

Email communication

Relationship building

Stakeholder management

Travel coordination

Problem solving

Self-motivated

Team collaboration

Data-driven

Education

BA/BS or equivalent

Tools

Microsoft Office

SAP Concur

Salesforce

Job description

Job Summary

HarbourVest is an equal opportunity employer. This position will be a hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval.

We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the HarbourVest team.

Key Responsibilities

• Calendar management, proactively identifying and resolving scheduling conflicts.
• Meeting planning and scheduling, both virtual and in-person, across multiple geographies and time zones.
• Management of expense reimbursement, including travel.
• Respond to emails, MS Teams, and phone calls in a timely manner.
• Coordinate domestic and international travel arrangements, flights, hotels, car service, and troubleshoot unexpected changes.

Qualifications

• Excellent written and verbal communication skills, capable of engaging colleagues at all levels.
• Highly organized with the ability to manage multiple responsibilities and prioritize effectively.
• Commitment to excellence with meticulous attention to detail and follow‑through.
• Technologically proficient with Microsoft Office Suite and quick to learn and adapt to other applications.
• Knowledge of SAP Concur Expense platform and Salesforce is a plus but not required.
• Demonstrated experience supporting senior leadership with calendar management.
• Experience coordinating domestic travel and onsite meeting coordination/professional workspace set‑up.
• Motivated self‑starter who can work independently and as part of a team.
• Ability to build and foster strong relationships with stakeholders at all levels, across functions and geographies.
• Problem‑solving skills with a bias for action, leveraging data, technology, and tools.

Education & Experience

• Preferred: Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience.
• 10+ years of Executive Assistant support experience, primarily for senior executives.

Compensation & Benefits

• Base Salary Range: $95,000.00 - $105,000.00 (USD).
• Eligible for a discretionary annual bonus based on individual and firm performance.
• Potential inclusion of long‑term reward programs and a comprehensive total rewards package, including retirement, health, insurance, paid time off, and wellness programs.
• This role is non‑exempt and eligible for overtime payment.