Administrative Assistant

PTC Inc; Boston (MA); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Tuition reimbursement

Commuter subsidy

Job summary

PTC Inc. in Boston, MA is seeking an Administrative Assistant to support the People Leadership Team. You will manage calendars, coordinate meetings and travel, and handle day-to-day tasks in a fast-paced, collaborative setting.

The role emphasizes discretion, strong communication, and a proactive approach to streamline processes with AI and automation to boost productivity. Bachelor's degree or equivalent experience with 5+ years supporting senior executives in a dynamic organization is

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role.
• Experience supporting multiple senior leaders in a dynamic, matrixed organization.
• Demonstrated experience coordinating executive calendars, meetings, travel, and administrative activities.
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel.
• Experience using AI-enabled productivity tools such as Microsoft Copilot.

Responsibilities

• Manage complex calendars for multiple executive leaders by scheduling internal and external meetings, balancing competing priorities, and resolving conflicts.
• Coordinate onsite and virtual meetings, including room scheduling, technology, presentation support, catering, and logistics.
• Plan and coordinate travel, including itineraries, agendas, logistics, and briefing materials.
• Prepare expense reports, purchase orders, and other administrative activities accurately and on time.
• Support leadership meetings, planning sessions, offsites, and team events through coordination and execution.
• Coordinate activities across the People Leadership Team by scheduling meetings and sharing updates.
• Identify opportunities to simplify processes and leverage AI to increase productivity and efficiency.
• Represent the People organization by delivering exceptional experiences for employees, candidates, leaders, and partners.
• Handle sensitive information with professionalism, discretion, and integrity.

Skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

AI & automation

PowerPoint

Microsoft Office

Team collaboration

Discretion & confidentiality

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Teams

SharePoint

Planner

Smartsheet

Microsoft Copilot

Outlook

Excel

PowerPoint

Job description

Our world is transforming, and PTC is leading the way.Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.

Position: Administrative Assistant to People Leadership Team

Reporting to: Bruce Zambrowicz – SVP Global Talent Acquisition

Location: Boston, MA (Hybrid)

As a trusted partner to the People Leadership Team, you will help leaders stay focused on strategic priorities by anticipating needs, managing competing demands, and ensuring day-to-day activities run seamlessly. You will work in a collaborative, fast-paced environment where no two days are the same. Success in this role requires exceptional organization, sound judgment, and the ability to take broad direction while executing independently. Beyond traditional executive support, you'll continuously seek opportunities to simplify processes, leverage AI and emerging technologies to improve efficiency, and enhance the experience of leaders, employees, candidates, and external partners. This is an excellent opportunity for an experienced Administrative Assistant who enjoys working at the center of a collaborative leadership team and wants to make a meaningful impact through exceptional execution.

Day-to-Day Responsibilities

• Manage complex calendars for multiple executive leaders by scheduling internal and external meetings, balancing competing priorities, and proactively resolving conflicts.
• Coordinate onsite and virtual meetings, including room scheduling, technology, presentation support, catering, and meeting logistics.
• Plan and coordinate travel, including itineraries, agendas, logistics, and briefing materials.
• Prepare expense reports, purchase orders, and other administrative activities accurately and on time.
• Support leadership meetings, planning sessions, offsites, and team events through coordination, preparation, and flawless execution.
• Coordinate activities across the People Leadership Team by scheduling meetings, communicating updates, and helping ensure priorities move forward.
• Identify opportunities to simplify administrative processes, improve workflows, and leverage AI and technology to increase productivity and efficiency.
• Serve as a trusted representative of the People organization by creating exceptional experiences for employees, candidates, business leaders, and external partners.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity.

Preferred Skills & Knowledge

• Highly proactive self-starter who takes ownership and works effectively in both independent and team environments, consistently delivering results.
• Strong judgment, organizational, and prioritization skills with the ability to manage multiple executive priorities in a fast-paced environment.
• Professional, discreet, and trusted when handling highly confidential information.
• Excellent written and verbal communication skills with the ability to build strong relationships across all levels of the organization.
• Comfortable taking broad direction and translating it into organized plans and successful execution.
• Passion for identifying efficiencies and improving how work gets done through AI, automation, and technology.
• Excellent PowerPoint skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Experience with Microsoft Teams, SharePoint, Planner, Smartsheet, Microsoft Copilot, or similar AI-enabled productivity tools.
• Collaborative, adaptable, and committed to creating exceptional experiences for those you support.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience supporting senior executives in an Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting multiple senior leaders in a dynamic, matrixed organization.
• Demonstrated experience coordinating executive calendars, meetings, travel, and administrative activities.
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel.
• Experience using AI-enabled productivity tools (such as Microsoft Copilot or similar platforms) to improve efficiency and streamline administrative work.

PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $85,000-$105,000. The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions. For more information about PTC’s comprehensive benefits, please visit our Careers Page.

PTC recruits on a rolling basis. Candidates are considered as they apply, until the opportunity is filled.

At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

For more information about PTC’s comprehensive benefits and our AI usage, please visit our Careers Page (https://www.ptc.com/en/careers/united-states-careers).

Applications will be accepted on an on-going basis until the opportunity is filled.

PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC's Talent Acquisition team at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Life at PTC is about more than working with today’s most cutting-edge technologies to transform the physical world. It’s about showing up as you are and working alongside some of today’s most talented industry leaders to transform the world around you. If you share our passion for problem-solving through innovation, you’ll likely become just as passionate about the PTC experience as we are.

We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with all applicable privacy and data protection laws. Review our Privacy Policy here.

PTC is a global software company powering how products are designed, built, serviced, and operated across industries like Aerospace & Defense, Industrial, Automotive, MedTech, Electronics, and High Tech. We are bold thinkers who collaborate as one team to deliver meaningful customer outcomes. Grounded in our values-Customers Matter, PTC for All, Team PTC, Purposeful Innovation, and Be Bold, we’re shaping a smarter, more sustainable, connected future.