Hybrid Executive Assistant to Pediatric Vice Chairs

University of California; Los Angeles (CA); Hybrid; USD 47,000 - 74,000; Full time

Job summary

The University of California in Los Angeles area is seeking an Executive Assistant to support the Pediatric Vice Chairs. The role involves administrative and analytical duties, coordinating reports, and ensuring deadlines are met across research, clinical, education, and academic portfolios.

The successful candidate will manage multiple priorities in an academic medicine environment, demonstrate strong writing and judgment, and maintain discretion while working with senior faculty and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5 years minimum of business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret and apply policies; define problems; formulate conclusions.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Excellent communication and interpersonal skills to work with administrators, deans, chairs, faculty and staff.

Responsibilities

• Provide administrative and analytical support to the Vice Chair leadership team.
• Coordinate priorities, meetings, reports, action items, and follow-up activities across leadership portfolios.
• Assist across operational, academic, clinical, research, or financial topics with cross-department impact.

Skills

Business operations

Administration

Analytical skills

Written communication

Interpersonal communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The University of California in Los Angeles area is seeking an Executive Assistant to support the Pediatric Vice Chairs. The role involves administrative and analytical duties, coordinating reports, and ensuring deadlines are met across research, clinical, education, and academic portfolios.

The successful candidate will manage multiple priorities in an academic medicine environment, demonstrate strong writing and judgment, and maintain discretion while working with senior faculty and