Executive Administrative Assistant to Senior Leaders - Hybrid

Experis Technology Group; Clark (NJ); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Health Flexible Spending Account

Dependent Care Flexible Spending Area

Supplemental Life Insurance

Short Term and Long Term Disability

Business Travel Insurance

401(k), Plus Match

Weekly Pay

Job summary

Our client in the Research & Innovation sector is seeking an Administrative Assistant to support senior leadership, ensuring smooth daily operations and effective coordination across initiatives. The role will organize meetings, manage data, and lead event setup in a hybrid Clark, NJ setting.

Requirements include 5+ years of executive support, proficiency in Excel, Word, and Outlook, and strong organizational and communication skills.

Qualifications

• At least 5 years of experience supporting executive-level leadership.
• Proficiency in Excel, Word, and Outlook for data management and communication.
• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
• Service-oriented attitude with proactive problem-solving skills.
• Excellent communication skills and attention to detail to ensure accuracy and professionalism.

Responsibilities

• Provide day-to-day support for senior leadership including the VP of Operational Excellence, VP of Digital Transformation, VP of Communication, and SVP of Consumer Experience & Inclusive Innovation.
• Maintain and update data, manage spreadsheets, and ensure accurate record-keeping.
• Organize meeting agendas, coordinate logistics for international and local team visits, and lead event setup.
• Manage catering arrangements, including sourcing, ordering, and overseeing delivery and cleanup.
• Assist with administrative operations such as office supplies, visitor registration, travel booking, and expense management.

Skills

Executive support

Organization

Communication

Problem-solving

Time management

Tools

Excel

Word

Outlook

Job description

Our client in the Research & Innovation sector is seeking an Administrative Assistant to support senior leadership, ensuring smooth daily operations and effective coordination across initiatives. The role will organize meetings, manage data, and lead event setup in a hybrid Clark, NJ setting.

Requirements include 5+ years of executive support, proficiency in Excel, Word, and Outlook, and strong organizational and communication skills.