Hybrid Executive Assistant to IT & HR Leadership

State of North Carolina; Raleigh (NC); Hybrid; USD 41,000 - 72,000; Full time

Job summary

State of North Carolina is seeking an Executive Assistant within the DHHS IT division in Raleigh. The role supports staffing administration, records management, and executive support for 15+ managers and 500+ staff. Tasks include onboarding, reporting, and coordinating interviews.

The position emphasizes confidentiality, compliance, and collaboration across divisions to ensure efficient operations and contractor staffing workflows. Hybrid onsite reporting is required in Raleigh, NC.

Qualifications

• Advanced Project Management Expertise (Scope, Budget, Schedule).
• Strong Stakeholder Management & Communication skills.
• Efficient Vendor Management and negotiation skills.
• Agile & Continuous Delivery Methodologies.
• Managing Matrixed resources, overseeing junior PMs and team members.

Responsibilities

• Create, maintain, and manage onboarding/offboarding forms and procedures.
• Prepare orientation guides and materials; track staff logistics documents.
• Summarize, reconcile, and compile information for administrative reports and metrics.
• Assist managers in recruiting state contractor and temporary staff resources.
• Conduct onsite or remote orientation for new hires; manage meetings and distribution lists.

Skills

Advanced Project Management

Stakeholder Management

Vendor Management

Agile Methodologies

Matrixed Resource Oversight

Education

High school diploma or GED

Job description

State of North Carolina is seeking an Executive Assistant within the DHHS IT division in Raleigh. The role supports staffing administration, records management, and executive support for 15+ managers and 500+ staff. Tasks include onboarding, reporting, and coordinating interviews.

The position emphasizes confidentiality, compliance, and collaboration across divisions to ensure efficient operations and contractor staffing workflows. Hybrid onsite reporting is required in Raleigh, NC.