Executive Assistant: HR/IT Portfolio Support (Hybrid)

Health & Human Services; North Carolina; Hybrid; USD 41,000 - 72,000; Full time

Benefits offered by this job

Health insurance options

Standard and supplemental retirement

NCFlex program

Paid vacation

Paid sick leave

Community service leave

Paid parental leave

Job summary

The North Carolina Department of Health and Human Services (DHHS) IT Division is seeking an Executive Assistant to plan and perform tasks for human resources staffing administration, staff records management, and executive support. You will provide portfolio-wide administrative support for 15+ managers and 500+ staff, handling confidential information with discretion.

Responsibilities include onboarding/offboarding documentation, coordinating meetings and interviews, tracking reports, and

Qualifications

• High school diploma or GED with four years of related administrative experience, or equivalent.
• Alternative: BA/BMS or Master’s in a relevant field plus related experience.
• Experience in recruitment support, onboarding, and staff records management preferred.

Responsibilities

• Plan and perform HR staffing administration and staff records management tasks.
• Prepare onboarding/offboarding docs, orientation materials, and admin guides.
• Support managers with recruitment tracking, vacancies, and requisitions.
• Coordinate meetings, interviews, distribution lists, and administrative reporting.

Skills

Advanced Project Management

Stakeholder Management

Vendor Management

Agile & Continuous Delivery

Resource Management

Education

High school diploma or GED with 4 years of experience

Bachelor’s or Master’s in a relevant field (optional)

Job description

The North Carolina Department of Health and Human Services (DHHS) IT Division is seeking an Executive Assistant to plan and perform tasks for human resources staffing administration, staff records management, and executive support. You will provide portfolio-wide administrative support for 15+ managers and 500+ staff, handling confidential information with discretion.

Responsibilities include onboarding/offboarding documentation, coordinating meetings and interviews, tracking reports, and