Hybrid Executive Assistant to HR & IT Leaders

Adult Correction; North Carolina; Hybrid; USD 41,000 - 72,000; Full time

Job summary

North Carolina Department of Health and Human Services (DHHS) is seeking an Administrative Specialist II (S) to provide portfolio-wide administrative support across 15+ managers and 500+ state and vendor staff. The role covers HR staffing, onboarding processes, reporting, and executive assistance within a hybrid Raleigh, NC setting.

Responsibilities include creating and maintaining onboarding/offboarding materials, coordinating interviews, and supporting data collection and analysis for

Qualifications

• Experience in project management, portfolio management and vendor negotiation.
• Strong stakeholder management and communication skills.
• Experience with Agile and Continuous Delivery methodologies.
• Ability to manage matrixed resources and junior staff.

Responsibilities

• Plan and perform HR staffing administration, staff records management and executive support.
• Create, maintain onboarding/offboarding forms, orientation guides and staff logistics docs.
• Summarize, reconcile and prepare administrative reports and metrics.
• Support managers in recruiting contractors and temporary staff; track vacancies and requisitions.
• Conduct onsite or remote orientation for new hires and assist managers with data collection and analysis.
• Schedule meetings and interviews, manage distribution lists and other duties as assigned.

Skills

Advanced Project Management

Stakeholder Management

Vendor Negotiation

Agile & CD

Matrixed Resource Oversight

Job description

North Carolina Department of Health and Human Services (DHHS) is seeking an Administrative Specialist II (S) to provide portfolio-wide administrative support across 15+ managers and 500+ state and vendor staff. The role covers HR staffing, onboarding processes, reporting, and executive assistance within a hybrid Raleigh, NC setting.

Responsibilities include creating and maintaining onboarding/offboarding materials, coordinating interviews, and supporting data collection and analysis for