Hybrid Executive Assistant to COO - Global Operations

ijm; Virginia (MN); Hybrid; USD 70,000 - 95,000; Full time

Job summary

International Justice Mission (IJM) seeks an Executive Assistant to support the Chief Operating Officer (COO) and the Global Business Operations division. The role provides day-to-day coordination, calendar management, meeting support, travel arrangements, conference calls, and expense reporting to keep leaders focused on strategic priorities.

Based in the Washington, DC area with a hybrid schedule (onsite Tuesdays & Thursdays), this position requires current authorization to work in the United

Qualifications

• Executive Assistant to support the COO and Global Business Operations division by providing day to day coordination and administrative support.
• Responsibilities include calendar management, meeting support, travel arrangements, arranging conference calls, and expense reporting.
• Based in the Washington, DC area with hybrid schedule (onsite Tuesdays & Thursdays). Requires authorization to work in the United States.

Responsibilities

• Take minutes during division meetings and schedule follow-ups as necessary; record next steps and delegate tasks.
• Organize team meetings to ensure updates on progress, staffing, needs and deadlines; foster morale and unity.
• Maintain the COO's calendar and prioritize meetings; prepare briefing materials for deadlines.
• Manage COO's email inbox, draft correspondence, and track requests; assist with budget and travel arrangements.
• Provide support with national and international travel logistics; assist onboarding of new hires and interns.

Job description

International Justice Mission (IJM) seeks an Executive Assistant to support the Chief Operating Officer (COO) and the Global Business Operations division. The role provides day-to-day coordination, calendar management, meeting support, travel arrangements, conference calls, and expense reporting to keep leaders focused on strategic priorities.

Based in the Washington, DC area with a hybrid schedule (onsite Tuesdays & Thursdays), this position requires current authorization to work in the United