Senior Finance Administrative Coordinator

UVA Health; Virginia; Hybrid; USD 70,000 - 128,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Retirement plan

Disability coverage (long/short-term)

Health savings plans & flexible spend

Education & certification support

Job summary

UVA Health seeks a Senior Executive Assistant to provide sophisticated administrative support to the Chief Financial Officer and finance leaders across the division. The role requires exceptional judgment, discretion, and proactive coordination of priorities in a fast-paced health system environment.

The successful candidate will anticipate needs, protect executive time, prepare leaders for meetings and decisions, and manage confidential information.

Qualifications

• Bachelor's degree or equivalent required.
• 5+ years of relevant experience.
• Experience supporting a C-suite executive, senior executive leader, board, or governing body preferred.
• Healthcare, higher education, finance, supply chain, or other regulated environments valued.
• Strong judgment, discretion, initiative, and coordination of competing priorities.

Responsibilities

• Manage complex executive calendars across multiple leaders and schedule priorities.
• Coordinate meetings with executives, board members, physicians, and stakeholders; prepare agendas and materials.
• Prepare presentations, reports, and briefing documents; monitor deadlines and governance activities.
• Handle confidential information and sensitive communications with discretion.
• Support office operations, purchasing, budget administration, and develop departmental procedures.
• Build relationships across Finance and UVA Health to enable coordinated execution.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree or equivalent

Job description

Finance leaders shape the decisions that sustain exceptional patient care, responsible growth, and operational excellence. UVA Health is seeking an accomplished Senior Executive Assistant to provide high-level support to the Chief Financial Officer and multiple executive leaders across the Finance division, including the Chief of Financial Operations, Chief Supply Chain Officer, and other senior leaders.

This highly visible position serves as a trusted administrative partner within a complex, fast-moving health system. The ideal candidate anticipates needs, protects executive time, maintains awareness of upcoming priorities, and ensures leaders are thoroughly prepared for meetings, decisions, and commitments.

The Role

The Senior Executive Assistant provides sophisticated administrative and operational support to executive leaders whose work spans financial strategy, supply chain, operational performance, and organizational planning. This role requires exceptional judgment, discretion, initiative, and the ability to coordinate competing priorities with limited oversight.

The successful candidate will provide the attentiveness and forward planning associated with high-touch executive support while maintaining clear professional boundaries. The position supports business and organizational responsibilities and does not include personal errands or management of an executive’s private household matters.

An Average Day May Include

• Managing complex executive calendars across multiple leaders, resolving scheduling conflicts, protecting time for strategic priorities, and anticipating the preparation or follow-up required for each commitment.


• Maintaining a forward-looking view of deadlines, governance activities, leadership meetings, travel, presentations, and other significant priorities.


• Proactively providing reminders and confirming that executives have the materials, context, and logistical details needed for upcoming meetings.


• Coordinating meetings involving executive leaders, board members, physicians, operational partners, University stakeholders, and external contacts.


• Preparing agendas, correspondence, presentations, reports, briefing materials, and other documents of varying complexity.


• Managing the flow of sensitive information through email, telephone communications, correspondence, and established filing systems.


• Tracking decisions, action items, and deliverables to help ensure commitments move forward and stakeholders receive timely follow-up.


• Coordinating travel arrangements, itineraries, appointments, and meeting logistics.


• Exercising sound judgment when handling confidential financial, personnel, strategic, and organizational information.


• Supporting office operations, purchasing, budget administration, and the development or refinement of departmental procedures.


• Building productive relationships across Finance and UVA Health to facilitate communication and coordinated execution.

This is an excellent opportunity for an experienced executive support professional who recognizes patterns, thinks several steps ahead, and remains composed when priorities change. Success requires more than excellent scheduling skills. It requires executive presence, organizational awareness, and the confidence to respectfully identify conflicts, surface risks, and keep priorities on track.

Candidates should bring a bachelor’s degree or an equivalent combination of education and related experience, along with at least five years of relevant experience. Experience supporting a C-suite executive, senior executive leader, board, or governing body is strongly preferred. Experience in healthcare, higher education, finance, supply chain, or another complex, highly regulated environment is valuable.

Why UVA Health

UVA Health brings together patient care, research, education, and operational innovation within an academic health system. The Finance organization enables this mission by supporting responsible stewardship, informed decision-making, resilient operations, and the effective use of resources across the enterprise.

In This Role, You Will Have The Opportunity To

• Partner closely with the Chief Financial Officer and an expanding group of Finance executives whose decisions influence the future of UVA Health.


• Work at the center of strategic initiatives involving financial operations, supply chain, organizational performance, and enterprise planning.


• Develop trusted relationships with senior leaders and stakeholders across a nationally recognized academic health system.


• Apply your expertise in an environment where preparedness, confidentiality, and precise execution are highly valued.


• Contribute to a collaborative organization focused on excellence, integrity, accountability, and service.

Hybrid work is available for an employee whose primary work location is within the Commonwealth of Virginia, based on organizational needs and the expectations of the executive leaders supported. Regular on-site presence may be required to effectively support meetings, leadership activities, and business priorities.

Minimum Requirements

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree

Experience: 5+ years of relevant experience

Licensure: None

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The pay range for this role is $70,000.00 - $127,890.00 annually. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance


• Generous Paid Time Off


• Retirement Savings


• Long-term and Short-term Disability


• Health Saving Plans, and Flexible Spending Accounts


• Certification and Education Support

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.