Hybrid Executive Assistant to C-Suite Leaders

Lightedge; Des Moines (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

LightEdge is seeking an Executive Assistant to support the Executive Leadership Team, orchestrating calendars, travel, board materials, and cross-functional workflows with discretion and a digital-first approach.

You will partner across Sales, Finance, Marketing/MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive artifacts on time and in brand.

Qualifications

• 5–7 years of experience as an Executive Assistant supporting C-level or senior executives in a fast-moving, growth-oriented environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive-ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time-blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end-to-end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Prepare, proof, and coordinate executive presentations, pre-reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross-functional leaders; ensure version control, data accuracy, and on-time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow-up trackers; monitor progress and expose risks.

Skills

Calendar management

Travel planning

Expense reporting

Executive communications

Presentation support

Tools

Microsoft 365

Job description

LightEdge is seeking an Executive Assistant to support the Executive Leadership Team, orchestrating calendars, travel, board materials, and cross-functional workflows with discretion and a digital-first approach.

You will partner across Sales, Finance, Marketing/MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive artifacts on time and in brand.