Senior Executive Assistant & HQ Office Manager — Hybrid

Government Acquisitions; Cincinnati (OH); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Government Acquisitions, LLC. (GAI) is seeking an Executive Administrative Assistant to support the President and other executives.

This role also serves as HQ Office Manager for the Cincinnati HQ, handling calendars, travel, correspondence, and office operations in a hybrid setting with remote days on Mondays and Fridays. Ideal candidate has 4+ years in administrative roles at the C-Suite level, strong organization, communication, and discretion.

Qualifications

• Four or more years of experience in an administrative role reporting directly to C-Suite level.
• Exceptional organizational and time-management skills. Ability to coordinate, manage concurrent projects with competing deadlines.
• Excellent written and verbal communication skills.
• Excellent technical ability to learn new systems and processes.
• Familiarity with Salesforce and/or Entrepreneurial Operating Systems (EOS) highly desirable.
• Experience driving efficiencies and productivity in the workplace.
• Ability to tactfully “manage up” as necessary to keep work on track.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and discretion.
• Expert user in Microsoft Office Suite, primarily Word & PowerPoint and other relevant software.
• Proficient in Excel.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Adaptability and flexibility in a fast-paced environment.

Responsibilities

• Manage and maintain the President's calendar, scheduling appointments, meetings, and travel arrangements.
• Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Manage email correspondence, prioritizing and responding to urgent matters.
• Attends Executive Leadership Meetings, takes notes and maintains confidentiality.
• Coordinate complex travel itineraries and expense reports for executives.
• Oversee HQ Office operations including supplies, maintenance, and budgeting.
• Act as liaison between president, executives, employees and external contacts.
• Support social media and internal communications as needed.
• Proactively anticipate President's needs and address issues before they arise.

Skills

Calendar management

Executive support

Communication

Microsoft Office

Salesforce

EOS

Travel coordination

Confidentiality

Problem solving

Team player

Tools

Salesforce

EOS

Microsoft Office

Job description

Government Acquisitions, LLC. (GAI) is seeking an Executive Administrative Assistant to support the President and other executives.

This role also serves as HQ Office Manager for the Cincinnati HQ, handling calendars, travel, correspondence, and office operations in a hybrid setting with remote days on Mondays and Fridays. Ideal candidate has 4+ years in administrative roles at the C-Suite level, strong organization, communication, and discretion.