Administrative Assistant

NAVEX; Portland (OR); Hybrid; USD 77,000 - 94,000; Full time

Job summary

NAVEX in Portland, Oregon, is seeking an Administrative Assistant to provide dependable support to multiple executives in a fast-paced, hybrid environment. You will manage calendars, coordinate travel, organize information, and prepare presentations and reports.

The ideal candidate has 3+ years of executive or administrative experience, excellent organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• 3+ years of executive or administrative assistant experience.
• Excellent multitasking and organizational skills.
• Strong verbal and written communication skills.
• High level of professionalism and discretion with confidential information.
• Proficiency in MS Office Suite and collaboration tools.

Responsibilities

• Provide administrative support to multiple executives, tailored to leaders’ priorities and needs.
• Manage calendars, schedule meetings, and keep teams organized.
• Coordinate meetings, including agendas, materials, logistics, and follow-up.
• Arrange domestic travel and manage itineraries and expenses.
• Prepare and format presentations, reports, and other business materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate team meetings, offsites, customer meetings, and events.
• Track deadlines, action items, and follow-ups.
• Partner with administrative team members to provide seamless support.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Multitasking

Communication

Discretion

MS Office

Collaboration tools

Culture agility

AI readiness

Project coordination

Tools

MS Office Suite

Microsoft Teams

Slack

Job description

At NAVEX, we’re transforming the world—making it safer, more ethical, and ensuring every voice is heard. That’s real impact.

Our high-performance culture is driven by our values. We move with speed, passion and purpose — as one team. We are bold in our ideas, accountable in our actions, and committed to doing the right things right.

We are seeking a proactive, highly organized, and efficient Administrative Assistant to provide dependable administrative support to multiple executives and their teams. You will help manage schedules, coordinate meetings and travel, organize information, and support day-to-day business operations with professionalism, accuracy, and discretion in a fast-paced environment. The ideal candidate will have a proven track record of managing competing priorities, handling sensitive information with discretion, and facilitating smooth operations across various administrative functions. This role requires strong communication skills, the ability to anticipate needs, and an aptitude for problem-solving in high-pressure situations.

You’ll thrive in this hybrid role surrounded by an engaged, collaborative team deeply committed to your success. Join us and help shape what’s next!

What you’ll get:

• Meaningful Purpose. Your work helps organizations operate with integrity and protect their people—at a scale few companies can match.
• High-Performance Environment. We move with urgency, set ambitious goals, and expect excellence. You’ll be trusted with real ownership and supported to do the best work of your career.
• Candid, Supportive Culture. We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement.
• Growth That Matters. You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth.
• Rewards for Results. We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

What you’ll do:

• Provide administrative support to multiple executives, tailoring support to each leader’s priorities, working style, and business needs
• Manage calendars, schedule meetings, and help leaders stay organized and prepared
• Coordinate meetings, including agendas, materials, logistics, and follow-up
• Arrange domestic travel and manage itineraries and expenses
• Prepare and format presentations, reports, and other business materials
• Serve as a professional point of contact for internal and external stakeholders, helping route requests, coordinate logistics, and ensure timely follow-through
• Coordinate team meetings, offsites, customer meetings, and events
• Track deadlines, action items, and follow-ups
• Serve as a professional point of contact for internal and external partners
• Partner with other administrative team members to provide seamless support and coverage
• Handle confidential information with discretion and professionalism

What you’ll bring:

• 3+ years of executive or administrative assistant experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment
• Exceptional multitasking, organizational and time-management skills with the ability to manage competing priorities and deadlines
• Strong verbal and written communication skills
• High level of professionalism and discretion in handling confidential information
• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack)
• Comfortability adjusting to changing priorities and embracing challenges with a positive attitude
• Excellent relationship building skills, with the ability to interact with stakeholders at all levels
• Culture Agility. Comfort working in a fast-paced, candid environment that values innovation, healthy debate, and follow-through
• AI Readiness. Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes
• Fuel performance and outcomes. Leverage your job competencies and champion NAVEX’s core values

Our side of the deal:

• We’ll be clear, we’ll move fast, and we’ll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make—and we commit to doing that every step of the way.
• The starting pay for this role is $85,000+ per annum. Discover how you can grow, lead, and make an impact by visiting our career page to learn more. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.