Senior Board & Executive Assistant (CLO Support)

Ford Foundation; New York (NY); Hybrid; USD 93,000 - 113,000; Full time

Job summary

The Ford Foundation seeks a Special Assistant to be the primary point of contact for scheduling, travel, and logistical support for the Foundation’s Board of Trustees, while also providing calendar and administrative support to the Vice President, Chief Legal Officer and Secretary (CLO).

This high-visibility, board-facing role requires exceptional judgment, discretion, and executive presence to represent the Office of the CLO and the Foundation in interactions with Trustees and senior

Qualifications

• 4+ years of experience supporting senior executives, ideally including exposure to board or governance operations.
• Bachelor's degree or equivalent relevant experience.
• Exceptional judgment and comfort interacting directly with Trustees and senior leadership.
• Experience managing domestic and international travel itineraries.
• Experience with expense processing, vendor invoice review, and budget tracking.
• Excellent written and verbal communication skills.

Responsibilities

• Owns heavy scheduling for Board of Trustees, Committee, and Trustee-related meetings.
• Coordinates Trustee travel to New York and off-site Board meetings.
• Manages CLO's calendar, travel, and daily planning.
• Prepares materials for internal and external meetings and posts them to the board portal.

Skills

Executive support

Calendar management

Travel planning

Discretion

Interpersonal communication

Trustee liaison

Budget tracking

Education

Bachelor's degree or equivalent experience

Tools

GSuite

Microsoft Office

Workflow tools

Job description

The Ford Foundation seeks a Special Assistant to be the primary point of contact for scheduling, travel, and logistical support for the Foundation’s Board of Trustees, while also providing calendar and administrative support to the Vice President, Chief Legal Officer and Secretary (CLO).

This high-visibility, board-facing role requires exceptional judgment, discretion, and executive presence to represent the Office of the CLO and the Foundation in interactions with Trustees and senior