Executive Assistant, Board Governance & Ops (Hybrid NYC)

Meredith Corporation; New York (NY); Hybrid; USD 55,000 - 66,000; Full time

Job summary

People Inc. is seeking an Executive Assistant to support the Deputy General Counsel and the legal leadership team.

You will manage board logistics, prepare confidential materials, and maintain the board portal, ensuring timely updates and polished presentations for meetings. This hybrid role in New York requires exceptional organization, discretion, and collaboration across Legal, HR, Finance, and executive leadership to enable governance excellence.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• 5+ years of executive administrative or paralegal experience supporting C-suite executives.
• Experience supporting Chief Legal Officer, General Counsel, or Board of Directors preferred.
• Experience handling highly confidential information with discretion.
• Experience coordinating Board meetings and preparing materials.

Responsibilities

• Manage logistics for Board and Committee meetings, including scheduling and virtual arrangements.
• Prepare and distribute confidential Board materials, agendas, and presentations on schedule.
• Maintain the Board portal with secure, timely document updates.
• Coordinate collection of reports and presentations from executive leadership for Board books.
• Track Board action items, resolutions, and follow-ups to ensure timely completion.
• Maintain official corporate records, minutes, resolutions, and governance docs.
• Assist governance initiatives like director onboarding and shareholder meetings.
• Oversee execution and retention of resolutions, written consents, and certifications.
• Provide executive admin support to Deputy General Counsel and Head of Corporate Legal Affairs.

Skills

C-suite support

Board coordination

Confidentiality

Communication skills

Organizational skills

Problem solving

Education

Bachelor’s degree preferred or equivalent experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Zoom

Google Workspace

Job description

People Inc. is seeking an Executive Assistant to support the Deputy General Counsel and the legal leadership team.

You will manage board logistics, prepare confidential materials, and maintain the board portal, ensuring timely updates and polished presentations for meetings. This hybrid role in New York requires exceptional organization, discretion, and collaboration across Legal, HR, Finance, and executive leadership to enable governance excellence.