Hybrid Executive Administrative Assistant – Academic Health

University of California - Davis; California; Hybrid; USD 43,000 - 61,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits

Job summary

UC Davis Health School of Medicine, Department of Orthopaedic Surgery, is seeking an Administrative Support professional to manage complex calendars, support executives, and handle invoices and billing activities in a hybrid on-site/remote role at the Ellison Ambulatory Care Center in Sacramento, CA.

The role emphasizes administrative coordination, academic support, and confidentiality in a busy academic medical setting; strong communication skills and familiarity with Aggie systems are

Qualifications

• High school diploma or equivalent.
• Experience managing complex calendars and executive scheduling.
• Invoicing, estimates and payment processing with high accuracy.
• Experience in an academic office setting.
• Ability to listen to complex instructions and act independently.
• Ability to read and interpret written material.
• Ability to take initiative and execute follow-up.
• Ability to administer/coordinate complex academic/patient care activities.
• Ability to analyze faculty activities relative to department goals.
• Ability to analyze schedule impact on operations.
• Calendar maintenance with accuracy.
• Proactive, courteous communication with staff and others.
• Proficiency with phone, Teams, E-mail systems.

Responsibilities

• 40% - Administrative Support.
• 40% - Academic Support.
• 10% - Accounting.
• 5% - Research Program Support.
• 5% - Medical Staff and Credentialing Support.

Skills

Calendar management

Executive scheduling

Invoicing & payments

Academic office experience

Analytical thinking

Reading comprehension

Initiative

Administrative coordination

Faculty scheduling

Schedule analysis

Calendar maintenance

Communication skills

MS Office/Teams

Attention to detail

Work under pressure

Flexibility

Learning agility

Prioritization

Analytical skills

Organization

Resourcefulness

Written communication

Proofreading

Phone etiquette

Medical terminology

Policies & procedures

Aggie Expense

Accounting basics

File organization

Excel

Word

PowerPoint

Professionalism

Education

Bachelor's degree

Tools

Aggie Expense

Aggie Enterprise

PrePurchasing

Job description

UC Davis Health School of Medicine, Department of Orthopaedic Surgery, is seeking an Administrative Support professional to manage complex calendars, support executives, and handle invoices and billing activities in a hybrid on-site/remote role at the Ellison Ambulatory Care Center in Sacramento, CA.

The role emphasizes administrative coordination, academic support, and confidentiality in a busy academic medical setting; strong communication skills and familiarity with Aggie systems are