Hybrid Administrative Assistant – Academic & Clinical Ops

University of California- Davis Health; California; Hybrid; USD 43,000 - 61,000; Full time

Job summary

UC Davis Health in California seeks an Administrative Support Specialist for the Department of Orthopaedic Surgery. The role provides high-level administrative and analytical support to faculty, providers, and staff, with emphasis on scheduling, billing, and credentialing.

The position requires strong organizational skills, accuracy, and the ability to work independently in a fast-paced academic medical setting, including interaction with students and professionals.

Qualifications

• High school or equivalent and experience performing assigned duties.
• Experience managing calendars and executive-level scheduling.
• Invoicing, estimates, and payment processing accuracy.
• Experience in an academic office setting.
• Ability to work independently with proactive problem-solving.
• Strong written and verbal communication and record-keeping skills.
• Proficiency in Microsoft Excel, Word and PowerPoint.

Responsibilities

• Provide administrative support for department and faculty.
• Coordinate academic and patient care activities with high accuracy.
• Manage complex scheduling and calendars for multiple stakeholders.
• Support billing/credentialing and outside consultant activities.
• Assist with recordkeeping and data entry across systems.

Skills

Calendar management

Invoicing

Academic office

Independent work

Communication

Excel

Word

PowerPoint

Record-keeping

Multitasking

Education

Bachelor's Degree

Tools

Aggie Expense

Aggie Enterprise

PrePurchasing

Job description

UC Davis Health in California seeks an Administrative Support Specialist for the Department of Orthopaedic Surgery. The role provides high-level administrative and analytical support to faculty, providers, and staff, with emphasis on scheduling, billing, and credentialing.

The position requires strong organizational skills, accuracy, and the ability to work independently in a fast-paced academic medical setting, including interaction with students and professionals.