Hybrid Exec Assistant for Clinical Research Programs

Actalent; St. Louis (MO); Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) Plan

Life Insurance

Disability insurance

HSA eligibility

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent seeks a Clinical Administrative Professional to manage high-volume scheduling for a busy clinical and research practice. You will coordinate calendars across multiple programs and partners, ensuring accurate meeting logistics using Outlook, Zoom, and Teams.

The role emphasizes accuracy, responsiveness, and adherence to established processes rather than independent decision-making. It is a hybrid contract based in St.

Qualifications

• Experience supporting doctors or clinical teams is beneficial.
• Bachelor's degree preferred.
• Familiar with Zoom and Microsoft Teams for virtual meetings.
• Ability to follow established processes with precision and reliability.

Responsibilities

• Create, send, update and cancel meeting invitations in Outlook.
• Apply calendar conventions with accurate event details and locations.
• Accept/decline invitations as instructed; avoid independent decisions.
• Reschedule meetings and notify attendees clearly and promptly.
• Book conference rooms and ensure appropriate setup.
• Create Zoom/Teams links and verify access.
• Maintain travel banner entries on the calendar.
• Track outstanding requests and follow up until confirmed.
• Maintain a running follow-up list and report status daily.
• Confirm attendance and logistics ahead of scheduled meetings.
• Coordinate scheduling with assistants at other institutions and partners.
• Respond to routine scheduling inquiries in a professional tone.
• Provide executive calendar support for clinical activities.
• Collaborate with internal coordinators nationwide for multiple programs.

Skills

Calendar management

Outlook

Administrative support

MS Office

Executive support

Attention to detail

Professional comms

Clinical environment

Education

Bachelor's degree preferred

Tools

Zoom

Microsoft Teams

Job description

Actalent seeks a Clinical Administrative Professional to manage high-volume scheduling for a busy clinical and research practice. You will coordinate calendars across multiple programs and partners, ensuring accurate meeting logistics using Outlook, Zoom, and Teams.

The role emphasizes accuracy, responsiveness, and adherence to established processes rather than independent decision-making. It is a hybrid contract based in St.