Hybrid Executive Assistant for Clinical Research Operations

Actalent; United States; Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Actalent is seeking a Clinical Administrative Professional to manage high-volume scheduling and provide executive-level administrative support for clinical and medical activities. The role requires meticulous calendar management, collaboration with coordinators across the country, and adherence to established processes.

The position is hybrid, based in St. Louis, MO, and contracted with hourly pay in a medical/clinical setting. Benefits and eligibility details are provided with the offer.

Qualifications

• Supports clinical/research team calendars with high accuracy.
• Manages busy scheduling with frequent changes and priorities.
• Follows established processes and conventions for scheduling.

Responsibilities

• Create, send, update, and cancel Outlook meeting invitations.
• Apply calendar conventions and color-code by activity type and location.
• Accept/decline invitations only as instructed; no independent decisions.
• Reschedule meetings as directed and notify attendees.
• Book conference rooms and ensure setup for meetings.
• Create/verify Zoom and Teams links and access.
• Maintain travel banner entries on the calendar.
• Track outstanding requests and follow up until confirmed or closed.
• Maintain running follow-up list and report status daily.
• Confirm attendance and logistics in advance for smooth execution.
• Coordinate scheduling with assistants/coordinators at other institutions and partners.
• Respond professionally to routine scheduling queries; escalate complex issues.
• Provide executive-level calendar management support for clinical activities.
• Collaborate with coordinators nationwide to align four programs and two consortia.

Skills

High-volume scheduling

Executive support

Attention to detail

Professional communication

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Office

Zoom

Microsoft Teams

Job description

Actalent is seeking a Clinical Administrative Professional to manage high-volume scheduling and provide executive-level administrative support for clinical and medical activities. The role requires meticulous calendar management, collaboration with coordinators across the country, and adherence to established processes.

The position is hybrid, based in St. Louis, MO, and contracted with hourly pay in a medical/clinical setting. Benefits and eligibility details are provided with the offer.