High-Volume Clinical Scheduling Specialist

Actalent; St. Louis (MO); Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

PTO / Sick leave

Eligibility for benefits

Job summary

Actalent in Saint Louis, MO, is seeking a Clinical Administrative Professional to manage high-volume scheduling for a busy clinical and research practice. You will work with coordinators across the country, maintaining calendars, organizing meetings, and ensuring accurate virtual access via Zoom and Teams.

The role is hybrid, three days in the office and two remote, contract-based in a fast-paced environment with emphasis on accuracy, responsiveness, and adherence to established processes.

Qualifications

• Proven experience providing administrative support in a professional office.
• Strong calendar management with high-volume scheduling and changes.
• Advanced proficiency with Outlook for creating and updating events.
• Proficient in Microsoft Office tools used daily.
• Experience supporting busy clinical or medical professionals.

Responsibilities

• Create, send, update, and cancel meeting invitations in Outlook as directed.
• Apply calendar conventions precisely, including event naming and attendees.
• Accept or decline invitations only as instructed, no independent decisions.
• Reschedule meetings and notify attendees clearly and promptly.
• Book conference rooms and ensure proper setup for meetings.
• Create and manage Zoom and Teams meeting links with accurate details.
• Maintain travel banner entries on the calendar with standard formats.
• Track outstanding meeting requests and follow up until confirmed.
• Maintain a running follow-up list and report status daily.
• Coordinate scheduling with assistants across institutions and partners.
• Provide executive-level calendar management for clinical activities.
• Collaborate with coordinators nationwide to align schedules for programs.

Skills

Calendar management

Outlook proficiency

Administrative support

Microsoft Office

Zoom/Teams setup

Professional communication

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Zoom

Microsoft Teams

Microsoft Office

Job description

Actalent in Saint Louis, MO, is seeking a Clinical Administrative Professional to manage high-volume scheduling for a busy clinical and research practice. You will work with coordinators across the country, maintaining calendars, organizing meetings, and ensuring accurate virtual access via Zoom and Teams.

The role is hybrid, three days in the office and two remote, contract-based in a fast-paced environment with emphasis on accuracy, responsiveness, and adherence to established processes.