Events Program Coordinator for University Conferences

The University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin's School of Social Work invites applications for two Events Program Coordinator positions within the Office of Professional Development. These roles support planning, development, and facilitation of large meetings, events, and conferences on campus and with external partners.

Responsibilities include coordinating with planning groups, speakers, hotels and vendors; managing registration with Cvent and Event Farm; supporting virtual and on-site logistics;

Qualifications

• Bachelor's degree in a field related to the work to be performed.
• Experience coordinating or administering programs and/or events.
• Demonstrated ability to effectively manage multiple projects.
• Experience with customer service, and strong ability to communicate effectively and professionally, both orally and in writing.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Coordinates with planning groups, speakers, hotels and vendors for conferences and events, and collaborates with committees and directors.
• Sets up and manages registration for events using Cvent, Event Farm, and other software; manages event websites and inquiries.
• Coordinates virtual events and manages on-site registration and logistics; troubleshoots issues with planning teams.
• Tracks budgets, handles billing, and coordinates reimbursements for speakers and consultants; prepares financial reports for state contracts.
• Prepares reports and communications for events; collects and analyzes evaluation data; maintains event records and databases.
• Attends event-related marketing and networking events and represents the Office of Professional Development and the School of Social Work.
• Provides support to the Assistant Director and Director; carries out special projects as assigned.

Skills

Event coordination

Project management

Customer service

Communication skills

Education

Bachelor's Degree in a field related to the work to be performed

Job description

The University of Texas at Austin's School of Social Work invites applications for two Events Program Coordinator positions within the Office of Professional Development. These roles support planning, development, and facilitation of large meetings, events, and conferences on campus and with external partners.

Responsibilities include coordinating with planning groups, speakers, hotels and vendors; managing registration with Cvent and Event Farm; supporting virtual and on-site logistics;