Events Program Coordinator — Flexible, Hybrid Conferences

The University of Texas at Austin; Utah; On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin is seeking an experienced events coordinator for the Office of Professional Development and School of Social Work. You will coordinate planning with internal teams and external partners, manage registrations, and supervise travel, billing, and speaker arrangements for in-person and virtual events.

Responsibilities include coordinating with venues, vendors, and speakers, using conference management software, and producing financial reports and promotions for

Qualifications

• Bachelor’s Degree in a field related to the work to be performed.
• Experience coordinating or administering programs and/or events.
• Demonstrated ability to effectively manage multiple projects.
• Experience with customer service, and strong ability to communicate effectively and professionally, both orally and in writing.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Coordinate with planning groups, speakers, hotels and vendors for conference and event facilitation.
• Plan and coordinate events with the Assistant Director, other coordinators, the Director and planning committees.
• Attend planning meetings for conferences and events.
• Confirm speaker participation; issue speaker agreements, purchase orders and travel authorizations.
• Coordinate hotels on catering, room setups and onsite arrangements; manage vendors.

Skills

Program/event coordination

Multitasking

Customer service

Communication (oral & written)

Education

Bachelor’s degree or related field

Job description

The University of Texas at Austin is seeking an experienced events coordinator for the Office of Professional Development and School of Social Work. You will coordinate planning with internal teams and external partners, manage registrations, and supervise travel, billing, and speaker arrangements for in-person and virtual events.

Responsibilities include coordinating with venues, vendors, and speakers, using conference management software, and producing financial reports and promotions for