Curriculum & Conference Coordinator (Hybrid & Online)

The University of Texas at Austin; Utah; On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Vision & dental

Retirement plan

Tuition assistance

Free library access

Job summary

The University of Texas at Austin's Academic Affairs invites applications for a Conference Coordinator to support UT OLLI programs, curriculum development, and event coordination on UT's Main Campus.

You will lead online and hybrid classes, manage registrations, and collaborate with staff and volunteers to deliver engaging lifelong learning experiences.

The role requires a bachelor's degree and at least three years coordinating programs; strong tech skills and customer service are essential.

Qualifications

• Bachelor's degree required.
• Three years of experience coordinating or administering a program.
• Ability to work independently and as part of a team.
• Fast learner with excellent technology skills.
• Experience in management of knowledge base systems and applications.
• Demonstrated competence with Microsoft Word and Excel.
• Demonstrated customer service skills and strong interpersonal skills.
• Ability to multitask and work efficiently with little supervision.
• Professional demeanor.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Recruit, vet, and confirm volunteer seminar and lecture speakers. Review and edit speaker content to ensure it aligns with the UT OLLI demographic and complies with university guidelines. Provide logistical and presentation support. Collaborate with the Events Coordinator to ensure appropriate recognition at sessions and social activities. Attend events and socials as appropriate.
• Serve as the lead for all online and hybrid classes. Schedule Zoom meetings or webinars, coordinate participants and hosts, manage session recordings, and oversee the video editing process. Maintain and organize the digital content library to ensure member access and content integrity. Provide training and support to speakers on using online and in-classroom technology in advance of sessions to ensure a smooth and engaging learning experience.
• Collect and distribute lecture and seminar materials digitally. Maintain accurate digital records of curriculum content. Coordinate the development of course catalogs (online & print) and manage the online class registration process. Solicit member feedback through surveys and share relevant findings with program curriculum committees to support continuous improvement.
• Collaborate with both internal and external technology partners to support software and database functions essential to registration, catalog creation, and other key processes. Facilitate training for staff, student workers, and highly independent volunteers, providing clear guidance while respecting varied working styles. Monitor data entry and migration to ensure accuracy, communication, and adherence to schedules.
• Participate in staff and Thompson Conference Center (TCC) meetings as assigned to support overall program operations. Assist with routine clerical tasks related to core responsibilities. Support cross-program activities such as OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis.
• Work cooperatively and constructively with Extended Education Ventures (EEV), Thompson Conference Center (TCC), UT OLLI staff, program speakers, and volunteer member committees to achieve shared goals and maintain strong partnerships. In addition to the duties outlined, the Curriculum Coordinator will perform other responsibilities as needed to support the program's effective operation, such as attending professional development and digital training opportunities.

Skills

Program coordination

Self-motivation

Tech literacy

Customer service

Interpersonal skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Video editing

Zoom

Job description

The University of Texas at Austin's Academic Affairs invites applications for a Conference Coordinator to support UT OLLI programs, curriculum development, and event coordination on UT's Main Campus.

You will lead online and hybrid classes, manage registrations, and collaborate with staff and volunteers to deliver engaging lifelong learning experiences.

The role requires a bachelor's degree and at least three years coordinating programs; strong tech skills and customer service are essential.