Hybrid Events & Marketing Coordinator | Tradeshow Pro

OpenKrill; United States; Hybride; USD 70 000 - 77 000; Plein temps

Avantages offerts par ce poste

Health, Dental, and Vision Insurance

401(K)

Flexible Time Off

Résumé du poste

Avetta is seeking an Events & Marketing Coordinator to lead the operational planning and delivery of the company’s tradeshow and conference program. You will support field marketing programs, roundtables, and proprietary events, coordinating registrations, booth logistics, and vendor management to ensure on-time, on-budget execution.

You will partner with the Global Events Specialist and cross-functional teams to surface risks early, maintain detailed timelines, and ensure accurate, polished

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
• 3+ years of experience in event coordination, field marketing, or tradeshow management, preferably in a B2B environment.
• Demonstrated experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.
• Exceptional organizational skills with a systematic approach to tracking multiple workstreams, dependencies, and deadlines.
• Strong follow-through and accountability; able to anticipate needs, catch inconsistencies, maintain accurate records, and close out details without repeated reminders.
• Able to manage multiple events and shifting priorities in a fast-paced, deadline-driven environment while remaining calm, responsive, and precise.
• Willingness to travel approximately 30% as needed.

Responsabilités

• Coordinate the operational lifecycle of assigned tradeshows and conferences, from initial planning and registration through onsite execution and post-event closeout.
• Own registration deadlines, exhibitor portals, show requirements, forms, badges, service orders, and other event deliverables; maintain clear status and escape risks before deadlines are jeopardized.
• Coordinate booth logistics, including freight, shipping and tracking, storage, material handling, installation and dismantling, and return shipments.
• Order and confirm show services such as internet, electrical, furnishings, lead retrieval, and other booth or venue requirements; verify details against approved plans and budgets.
• Maintain accurate inventories and movement records for booth properties, signage, collateral, swag, and other branded assets across offices, storage locations, and event sites.
• Build and maintain detailed timelines, checklists, production schedules, staffing plans, and run-of-show documents; confirm owners, due dates, dependencies, and completion status.
• Prepare event materials and stakeholders for execution, checking quantities, specifications, shipping addresses, arrival dates, and onsite needs.
• Provide hands-on onsite support as needed, including travel, setup, troubleshooting, vendor coordination, and timely issue escalation.
• Support execution of field programs, roundtables, and proprietary events as business needs require.
• Coordinate event-related marketing deliverables, including graphics, signage, collateral, swag, booth assets, and other materials, with internal creative and marketing partners.
• Keep stakeholders informed with clear updates on status, deadlines, dependencies, open questions, and changes.
• Assist with post-event lead-capture readiness and handoffs, including coordination of materials, systems, and follow-up logistics with relevant teams.
• Identify opportunities to improve templates, checklists, asset tracking, handoffs, and other repeatable processes; help document and implement agreed improvements.
• Assist with post-event reconciliation, closeout, and documentation, capturing outstanding actions and operational learnings for future events.
• Serve as a reliable day-to-day execution partner who takes ownership, closes loops, and consistently meets commitments.

Connaissances

Organizational skills

Attention to detail

Communication skills

Travel flexibility

Formation

Bachelor’s degree in Marketing, Communications, Event Management, or related field

Outils

Wrike

Cvent

Asana

Office suite

Description du poste

Avetta is seeking an Events & Marketing Coordinator to lead the operational planning and delivery of the company’s tradeshow and conference program. You will support field marketing programs, roundtables, and proprietary events, coordinating registrations, booth logistics, and vendor management to ensure on-time, on-budget execution.

You will partner with the Global Events Specialist and cross-functional teams to surface risks early, maintain detailed timelines, and ensure accurate, polished