Hybrid Meetings Coordinator: Elevate Client Events

Parthenon-Management-Group; Brentwood (TN); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

401(k)

Paid holidays

Paid time off

Job summary

Parthenon Management Group in Brentwood, TN is seeking a Meetings Coordinator to support the Meetings department. The role involves logistics, correspondence, registration systems, grants, content editing, and sponsorship management for client associations.

The position reports to the Senior Meetings Manager, with potential travel to client meetings and on-site work at conferences. A bachelor’s degree in a related field and non-profit/or academic meetings experience are preferred.

Qualifications

• Bachelor’s degree in management, business, event management, or related areas preferred.
• Previous experience working with non-profit societies.
• Knowledge of membership database software is helpful.

Responsibilities

• Assist Senior Meetings Leader and Senior Meetings Manager with meetings logistics.
• Manage incoming and outgoing email and mail correspondence for clients.
• Answer designated phone lines for clients.
• Oversee PMG Meetings Storage Closet and Storage Unit to keep materials organized.
• Build & test registration and submission of database systems.
• Submit meeting educational grants for clients.
• Review and edit content materials, including abstracts and collateral.
• Create and analyze evaluation reports for historical purposes.
• Build continuing education documents and event evaluation forms.
• Manage sponsorship and exhibit fulfillment for PMG Clients.
• Process event payments (registration, CE, submission fees).
• Assist with marketing emails for clients with Marketing team.
• Manage meetings, inventory, and order items; pack/unpack shipments at Brentwood office.
• Schedule shipments and pickups at Brentwood office.
• Travel to client meetings when needed.
• Assist with projects assigned by Senior Meetings Leaders and VP of Client Operations.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Organization

Microsoft Office

Education

Bachelor’s degree in management, business, event management, or related areas

Tools

Microsoft Office

Job description

Parthenon Management Group in Brentwood, TN is seeking a Meetings Coordinator to support the Meetings department. The role involves logistics, correspondence, registration systems, grants, content editing, and sponsorship management for client associations.

The position reports to the Senior Meetings Manager, with potential travel to client meetings and on-site work at conferences. A bachelor’s degree in a related field and non-profit/or academic meetings experience are preferred.