Hybrid Event Producer — 12-Month Contract

Cella by Randstad Digital; Baldwin Park (CA); Hybrid; USD 50,000 - 56,000; Full time

Job summary

Cella by Randstad Digital is seeking an Event Producer to lead end-to-end production for live, virtual, and hybrid events. This role is based in Irwindale, CA, offering hybrid work and a 12-month contract.

You will manage budgets, coordinate with executive leadership, and drive engaging experiences for healthcare and life sciences initiatives. The ideal candidate has 3–5 years in event production, strong vendor negotiation skills, and hands-on experience with event tech and tools.

Qualifications

• 3 to 5 years of professional experience in event production, meeting planning, public relations, hospitality management, or corporate communications.
• Bachelor's degree in Communications, Public Relations, Hospitality, Travel and Tourism, Marketing, or a related field; equivalent professional experience will be considered in lieu of a degree.
• Demonstrated track record managing live, virtual, and hybrid conferences or corporate gatherings from conception through completion.
• Proficiency with collaboration, event, and project tracking tools, such as Smartsheet, Monday.com, Microsoft Office Suite, Teams, SharePoint, Zoom, WebEx, Adobe Acrobat, and DocuSign.
• Working knowledge of event tech and equipment (e.g., lead retrieval scanners, virtual tour platforms, audio/visual setups, display backdrops).
• Strong negotiation, budgeting, and external vendor management skills.
• Proven ability to interact professionally with executive leadership, observe diplomatic protocols, and maintain composure in deadline-driven, fast-paced environments.
• Physical capability to manage on-site event logistics, including extended periods of walking, standing, and lifting/moving event materials up to 40 pounds.

Responsibilities

• Manage end-to-end event production, including project initiation, milestone tracking, resource allocation, day-of coordination, post-event wrap-up, and future planning.
• Design and execute engaging experiential activations and audience programs across in-person, virtual, and hybrid formats.
• Monitor budgets, track event-related expenditures, negotiate service agreements, and reconcile costs to ensure fiscal accountability.
• Source, evaluate, and manage relationships with external partners, including venues, production contractors, consultants, and technical vendors.
• Partner with cross-functional marketing and communications teams to specify collateral requirements, maintain brand standards, and prepare event staging materials.
• Provide presentation coaching, protocol guidance, and logistical briefings to spokespersons, leadership, and external participants.
• Evaluate event performance metrics, gather stakeholder feedback, and introduce process improvements for future events.
• Handle on-site execution requirements, including equipment staging (e.g., scanners, banners, display setups) and event walkthroughs; occasional evening, weekend, or travel availability may be required.

Skills

Project coordination

Stakeholder management

Communication

Negotiation

On-site event management

Education

Bachelor's degree in Communications/Public Relations/Hospitality/Marketing

Tools

Smartsheet

Monday.com

Microsoft Office Suite

Teams

SharePoint

Zoom

WebEx

Adobe Acrobat

DocuSign

Job description

Cella by Randstad Digital is seeking an Event Producer to lead end-to-end production for live, virtual, and hybrid events. This role is based in Irwindale, CA, offering hybrid work and a 12-month contract.

You will manage budgets, coordinate with executive leadership, and drive engaging experiences for healthcare and life sciences initiatives. The ideal candidate has 3–5 years in event production, strong vendor negotiation skills, and hands-on experience with event tech and tools.