Hybrid Event Planning & Communications Assistant

The New School; Chicago (IL); Hybrid; USD 26,000 - 29,000; Part time

Benefits offered by this job

Hybrid on-campus/remote schedule

Job summary

The India China Institute (ICI) at The New School seeks a highly motivated student to provide part-time support for the Institute's public programs, events, communications, and day-to-day activities.

The ideal candidate is organized, detail-oriented, dependable, and able to work independently while collaborating effectively with faculty, staff, students, invited speakers, fellows, and other members of the university community.

Qualifications

• Eligible for Federal Work Study
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Ability to work independently while also collaborating with a diverse group of colleagues and stakeholders
• Familiarity with Microsoft Office, Google Workspace, and other common digital tools
• Comfort learning and using web-based applications and new software
• Interest in event planning, communications, international affairs, higher education, or related areas

Responsibilities

• Assist in coordinating public programs, including creating event pages, marketing campaigns, booking spaces, arranging catering and honoraria
• Submit expense reports and navigate platforms for reservations, receipts and reconciliations (MyDay, Concur)
• Manage correspondence with fellows, invited guests, event audience, students and faculty, administrators and colleagues, newsletter subscribers, etc.
• Design monthly newsletter using Mailchimp
• Support other Institute programs and administrative activities as needed

Education

Federal Work Study eligibility

Tools

Microsoft Office

Google Workspace

Mailchimp

WordPress

Adobe Creative Suite

MyDay

Concur

Job description

The India China Institute (ICI) at The New School seeks a highly motivated student to provide part-time support for the Institute's public programs, events, communications, and day-to-day activities.

The ideal candidate is organized, detail-oriented, dependable, and able to work independently while collaborating effectively with faculty, staff, students, invited speakers, fellows, and other members of the university community.