Hybrid Events Coordinator for Global Programs

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Mittal Institute in Cambridge, MA, is seeking an Event Coordinator to plan, coordinate, and execute a wide range of events, including lectures, workshops, and public programming.

The role reports to the Assistant Director for Programs and collaborates with faculty, staff, students, fellows, and external partners to create engaging events that reflect the Institute’s mission and high standards.

Qualifications

• At least 3 years of professional experience in event coordination/logistics in an academic or higher education setting.
• Bachelor’s degree preferred.
• Experience with Harvard administrative processes, policies, and event procedures preferred.
• Excellent organizational, time management, and multitasking skills with attention to detail.

Responsibilities

• Coordinate end-to-end logistics for Institute events, including timelines, spaces, vendors, AV, catering, and transport.
• Coordinate event communications with invitations, RSVP tracking, and registrations.
• Serve as primary contact for participants, speakers, guests, and vendors.
• Provide on-site event support including check-in and troubleshooting.
• Assist with virtual and hybrid events and platform setup (e.g., Zoom).
• Maintain event databases, calendars, and documentation.

Skills

Organizational skills

Communication skills

Event coordination

Team collaboration

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom

Event management systems

Job description

Harvard University’s Mittal Institute in Cambridge, MA, is seeking an Event Coordinator to plan, coordinate, and execute a wide range of events, including lectures, workshops, and public programming.

The role reports to the Assistant Director for Programs and collaborates with faculty, staff, students, fellows, and external partners to create engaging events that reflect the Institute’s mission and high standards.