Event Planning Support, Student Assistant Specialist

The New School; Chicago (IL); Hybrid; USD 26,000 - 29,000; Part time

Benefits offered by this job

Hybrid on-campus/remote schedule

Job summary

The India China Institute (ICI) at The New School seeks a highly motivated student to provide part-time support for the Institute's public programs, events, communications, and day-to-day activities.

The ideal candidate is organized, detail-oriented, dependable, and able to work independently while collaborating effectively with faculty, staff, students, invited speakers, fellows, and other members of the university community.

Qualifications

• Eligible for Federal Work Study
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Ability to work independently while also collaborating with a diverse group of colleagues and stakeholders
• Familiarity with Microsoft Office, Google Workspace, and other common digital tools
• Comfort learning and using web-based applications and new software
• Interest in event planning, communications, international affairs, higher education, or related areas

Responsibilities

• Assist in coordinating public programs, including creating event pages, marketing campaigns, booking spaces, arranging catering and honoraria
• Submit expense reports and navigate platforms for reservations, receipts and reconciliations (MyDay, Concur)
• Manage correspondence with fellows, invited guests, event audience, students and faculty, administrators and colleagues, newsletter subscribers, etc.
• Design monthly newsletter using Mailchimp
• Support other Institute programs and administrative activities as needed

Education

Federal Work Study eligibility

Tools

Microsoft Office

Google Workspace

Mailchimp

WordPress

Adobe Creative Suite

MyDay

Concur

Job description

The India China Institute (ICI) at The New School seeks a highly motivated student to provide part-time support for the Institute's public programs, events, communications, and day-to-day activities. The ideal candidate is organized, detail-oriented, dependable, and able to work independently while collaborating effectively with faculty, staff, students, invited speakers, fellows, and other members of the university community. The position offers an opportunity to gain hands-on experience in event planning, communications, digital media, and program administration in an international academic environment.

RESPONSIBILITIES

• Assist in coordinating public programs, including creating event pages, marketing campaigns, booking spaces, arranging catering and honoraria
• Submit expense reports and navigate platforms for reservations, receipts and reconciliations (MyDay, Concur)
• Manage correspondence with fellows, invited guests, event audience, students and faculty, administrators and colleagues, newsletter subscribers, etc.
• Design monthly newsletter using Mailchimp
• Support other Institute programs and administrative activities as needed

MINIMUM QUALIFICATIONS

• For Federal Work Study award letter
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Ability to work independently while also collaborating with a diverse group of colleagues and stakeholders
• Familiarity with Microsoft Office, Google Workspace, and other common digital tools
• Comfort learning and using web-based applications and new software
• Interest in event planning, communications, international affairs, higher education, or related areas

PREFERRED QUALIFICATIONS

• Experience with Mailchimp, WordPress, Adobe Creative Suite, or similar communications and design platforms
• Experience with event planning, communications, social media, or digital content creation
• Working knowledge of MyDay and/or Concur
• Experience with maintaining databases or managing online content
• Other web, digital media, or programming skills

Hybrid/Split - Employees hired for this position have regularly scheduled, consistent percentage of time on campus (ex 1-4x/week) and also work some of the time remotely.

The student will provide part-time support for the Institute's public programs, events, communications, and day-to-day activities. The student will collaborate with staff, faculty and students across the university. The position is open to both graduate and undergraduate students. Federal Work Students are encouraged to apply. This position may have high and low weeks of work. At times, it may demand up to 20 hours per week. At other times, it may demand fewer than 10 hours. The candidate must be available to deliver on demand. Hourly Rate: $19 to $21 per hour. The rate for this position is commensurate with experience.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.