Hybrid Event Operations Specialist - Corporate Conferences

Aquent; Omaha (NE); Hybrid; USD 38,000 - 65,000; Full time

Job summary

Aquent in Omaha, NE is seeking a detail-oriented Event Operations Coordinator for a 6-month contract. You will be the operational backbone for corporate conferences, summits, executive meetings, and advisor events, handling technology setup, attendee management, and workflow coordination.

You’ll work with a small team, report to the VP of Events, and focus on project tracking, systems management, and execution support rather than creative production. Hybrid onsite schedule is required.

Qualifications

• 3+ years of hands-on operational and administrative experience supporting corporate events, conferences, or large-scale meetings.
• Strong proficiency with event software such as Cvent (or alternatives like Splash, Bizzabo, Eventbrite).
• Experience using project management tools (Asana, Trello, Monday.com, Smartsheet) for timelines and workflows.
• Proficient in Microsoft Office (Excel, PowerPoint, Teams, Outlook) and SharePoint.

Responsibilities

• Build, design, and manage event registration websites and attendee portals using Cvent.
• Manage attendee communications, RSVPs, and attendance reporting.
• Use Asana to track timelines, agendas, and deliverables across the events team.
• Coordinate shipping, inventory, venue logistics, and AV requirements; track expenses and budgets.

Skills

Attention to detail

Project management

Communication

Team coordination

Tools

Cvent

Asana

Microsoft Office

SharePoint

Job description

Aquent in Omaha, NE is seeking a detail-oriented Event Operations Coordinator for a 6-month contract. You will be the operational backbone for corporate conferences, summits, executive meetings, and advisor events, handling technology setup, attendee management, and workflow coordination.

You’ll work with a small team, report to the VP of Events, and focus on project tracking, systems management, and execution support rather than creative production. Hybrid onsite schedule is required.