Hybrid Event Operations Coordinator - 6-Month Contract

Aquent; Omaha (NE); Hybrid; USD 66,000 - 69,000; Full time

Benefits offered by this job

Medical health insurance

Dental insurance

401k with company match

Job summary

Aquent in Omaha, NE is seeking an Event Operations Coordinator for a 6-month contract to run the operational backbone for corporate conferences, summits, and advisor events. You will manage technology setup, attendee management, workflows, and logistics, reporting to the VP of Events.

You’ll work with a small team in a hybrid setting (onsite Tue-Thu in Omaha) and handle project tracking, vendor coordination, and post-event admin tasks.

Qualifications

• 3+ years of hands-on operational and administrative events experience.
• Proficient with Cvent or comparable event management software.
• Strong knowledge of Asana and other PM tools; MS Office and SharePoint proficiency.

Responsibilities

• Build, design, and manage event registration websites and attendee portals using Cvent.
• Manage invites, RSVPs, emails, and attendance reporting.
• Maintain project timelines and team workflows in Asana.
• Coordinate speaker tracking, slides, and session assets.
• Oversee shipping, inventory, and on-site materials.
• Assist with vendor, venue logistics and budget documentation.

Skills

Attention to detail

Problem-solving

Communication

Process-driven

Team collaboration

Tools

Cvent

Asana

Excel

PowerPoint

SharePoint

Job description

Aquent in Omaha, NE is seeking an Event Operations Coordinator for a 6-month contract to run the operational backbone for corporate conferences, summits, and advisor events. You will manage technology setup, attendee management, workflows, and logistics, reporting to the VP of Events.

You’ll work with a small team in a hybrid setting (onsite Tue-Thu in Omaha) and handle project tracking, vendor coordination, and post-event admin tasks.