Hybrid Engineering Project Coordinator

Stantec; Phoenix (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Stantec in Chandler, AZ seeks a Project Coordinator/Program Administrator to provide administrative, operational and project support for a large mining client. The role emphasizes organization, proactive communication and team coordination.

You will organize meetings, manage calendars, assist with proposals, track action items and prepare schedules and documents using MS Office. The ideal candidate has 8–10 years in a professional office, strong Excel/Outlook skills, and the ability to work five

Qualifications

• Proficiency with Microsoft Office and presentation tools (Word, Excel, PowerPoint, Outlook, Visio, Adobe Professional).
• Strong organizational skills with the ability to handle multiple tasks and conflicting deadlines.
• Aptitude in numbers and general accounting experience; Accounts Payable.
• Willingness to work overtime occasionally to meet deadlines.
• Ability to work independently and in a dynamic team environment.
• Excellent verbal and written communication skills.
• Office-based role requiring presence five days a week.
• Familiarity with Adobe Design Standards is a plus (InDesign).

Responsibilities

• Coordinate with project team across North America to organize meetings, travel, and events for multiple projects.
• Serve as office point-of-contact for clients and engineering providers for meetings and external coordination.
• Assist with proposals by collaborating with Project Managers, Marketing, and staff.
• Support HSSE goals, project utilization (>85%), and management of action items.
• Organize schedules, minutes, reports, databases, and documents related to project execution.
• Prepare, review, and format specifications and proposals; edit for completeness.
• Process expense reports and timecard administration; assist with contract progress payments and change orders.

Skills

MS Office Suite

Organizational skills

Communication

Accounts Payable

Overtime flexibility

Team & independent work

Attention to detail

InDesign familiarity

Engineering/mining experience

Tools

InDesign

Adobe Professional

Job description

Stantec in Chandler, AZ seeks a Project Coordinator/Program Administrator to provide administrative, operational and project support for a large mining client. The role emphasizes organization, proactive communication and team coordination.

You will organize meetings, manage calendars, assist with proposals, track action items and prepare schedules and documents using MS Office. The ideal candidate has 8–10 years in a professional office, strong Excel/Outlook skills, and the ability to work five