Hybrid EA for VP+ Leaders (Product & Engineering)

HostList; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical plans

Headspace app subscription

Parental leave (20 weeks)

Employee ERGs

Dog‑friendly workplace

Free lunch and snacks

Job summary

Squarespace is seeking an experienced Executive Assistant in New York City to provide high‑level administrative support to VP+ leaders in the Product and Engineering teams. The role requires proactive calendar and travel management, meticulous note‑taking, and timely execution of follow‑ups.

You will partner across departments, help optimize workflows, and contribute to a collaborative, inclusive culture. This hybrid NYC role offers a competitive cash package and stock options.

Qualifications

• 4–6+ years of executive‑level EA/administrative experience supporting VP+ leaders.
• Proven ability to manage calendars, travel, and complex schedules with minimal oversight.
• Strong written and verbal communication, attention to detail and discretion.

Responsibilities

• Provide high‑level executive and administrative support to VP+ leaders.
• Coordinate travel, meetings, and cross‑functional schedules with accuracy.
• Prepare agendas, take notes, and ensure timely follow‑up on actions.
• Process expense reports and reconcile transactions in a timely manner.
• Draft and format communications, presentations, and reports for internal/external audiences.
• Support operational efficiency and streamline administrative workflows.
• Plan team meetings, offsites, and milestone celebrations; coordinate event logistics.

Skills

Calendar management

Travel planning

Executive support

Proactive communication

Cross-functional collaboration

Education

High school diploma

Bachelor's degree preferred

Tools

Google Workspace

Job description

Squarespace is seeking an experienced Executive Assistant in New York City to provide high‑level administrative support to VP+ leaders in the Product and Engineering teams. The role requires proactive calendar and travel management, meticulous note‑taking, and timely execution of follow‑ups.

You will partner across departments, help optimize workflows, and contribute to a collaborative, inclusive culture. This hybrid NYC role offers a competitive cash package and stock options.