Hybrid Donor Relations & Admin Assistant

Brooklyn Museum; New York (NY); Hybride; USD 65 000 - 85 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision and life

401(k) Savings Plan and Pension

Paid time off and holidays

Disability coverage

FSAs & HSAs

Employee Assistance Program

Museum admission

Staff discounts

Hybrid work schedule

Résumé du poste

The Brooklyn Museum seeks an Individual Giving Assistant to support the Director of Individual Giving and Major Gifts and the broader donor relations team. This role provides essential administrative, research, and coordination support to help advance fundraising priorities in a dynamic museum setting.

You will maintain donor records in Tessitura, draft communications, assist with meeting materials, and help plan donor events and stewardship activities.

Qualifications

• Bachelor's degree from an accredited four-year college or university.
• Two to four years of relevant nonprofit administration/ development support experience; museum or arts org preferred.
• Strong organizational, administrative, and project management skills.
• Excellent written and verbal communication for donor materials and briefs.
• Attention to detail and accuracy in donor records and communications.
• Experience supporting senior leaders, managing calendars, coordinating meetings, and tracking follow-ups.
• Ability to handle confidential information with professionalism.
• Strong interpersonal presence when interacting with donors and leadership.
• Proficiency in Microsoft Office; Tessitura or similar CRM experience preferred; Canva a plus.

Responsabilités

• Provide administrative, logistical, and project management support to the Director of Individual Giving and Major Gifts.
• Manage the Director's calendar, donor meetings, and cross-department coordination.
• Coordinate team meetings, prepare agendas, minutes, and maintain the Individual Giving calendar.
• Prepare donor meeting materials, briefing docs, proposals, talking points, and follow-up materials.
• Maintain donor records and correspondence in Tessitura for assigned portfolios.
• Draft/edit donor letters, summaries, stewardship communications, and acknowledgments.
• Track donor interactions and post-meeting actions for timely follow-up.
• Conduct donor research and prepare concise briefs and prospect profiles.
• Create and manage donor invoices and assist with gift documentation.

Connaissances

Organizational skills

Written & verbal comms

Interpersonal skills

Discretion & confidentiality

Calendar management

Team collaboration

MS Office proficiency

CRM experience (Tessitura)

Canva experience

Formation

Bachelor's degree

Outils

Tessitura

CRM/database systems

Canva

Description du poste

The Brooklyn Museum seeks an Individual Giving Assistant to support the Director of Individual Giving and Major Gifts and the broader donor relations team. This role provides essential administrative, research, and coordination support to help advance fundraising priorities in a dynamic museum setting.

You will maintain donor records in Tessitura, draft communications, assist with meeting materials, and help plan donor events and stewardship activities.