Hybrid Document Review & Proofreading Specialist

Spectrum Staffing Services; Hoboken (NJ); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Spectrum Staffing Services is seeking a detail-oriented administrative professional to support risk and loss-control functions. You will review and polish technical reports, ensure client-ready materials, and format documents to a consistent standard.

The role emphasizes proofreading, editing, and formatting using Word and PowerPoint, with collaboration across teams to produce final reports and maintain organized workflows. A hybrid work setup offers onsite collaboration with remote flexibility.

Qualifications

• Prior professional experience proofreading, editing or quality-checking business documents; approximately 2-3 years preferred.
• Strong Microsoft Word skills with the ability to edit and maintain document formatting; working knowledge of Excel and PowerPoint.
• Excellent attention to detail with the ability to identify spelling, formatting and consistency issues.
• Organized, dependable communication skills and the ability to manage multiple documents and deadlines.
• Comfort working with detailed technical reports and following established formatting standards.

Responsibilities

• Review technical and business documents for spelling, grammar, consistency and overall presentation.
• Edit and format reports using Microsoft Word and PowerPoint to ensure a polished, standardized final product.
• Coordinate corrections with the appropriate team members when report updates or clarifications are needed.
• Prepare and distribute completed reports produced by field-based professionals following client assessments.
• Provide general administrative support for property and risk-related operations, including document organization and workflow support.

Skills

Proofreading

Editing

Attention to detail

Time management

Communication skills

Tools

Microsoft Word

PowerPoint

Excel

Job description

Spectrum Staffing Services is seeking a detail-oriented administrative professional to support risk and loss-control functions. You will review and polish technical reports, ensure client-ready materials, and format documents to a consistent standard.

The role emphasizes proofreading, editing, and formatting using Word and PowerPoint, with collaboration across teams to produce final reports and maintain organized workflows. A hybrid work setup offers onsite collaboration with remote flexibility.