Hybrid Docketing Specialist — Precision in Litigation

O'Hagan Meyer; Chicago (IL); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Mentorship & training

Competitive pay + bonuses

Robust benefits package

401(k) with employer contribution

Job summary

O’Hagan Meyer seeks a full-time Docketing Specialist in Chicago, IL. You will calendar court dates, track deadlines, and maintain dockets across multiple jurisdictions, supporting attorneys and staff with timely reports and research.

You’ll analyze pleadings, apply procedural rules, and manage high-volume requests with precision. Collaboration with legal teams and participation in system enhancements are essential in this role.

Qualifications

• 4–6 years progressive docketing experience in a high-volume setting.
• Strong understanding of the litigation process and federal, state, and local court rules and procedures.
• Strong understanding of docketing software.
• Proficiency in Adobe Acrobat and Microsoft Office, including Outlook and Excel.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional attention to detail, organization, and time management.
• Ability to work independently and as part of a collaborative team.

Responsibilities

• Perform litigation docketing for state, federal, appellate, bankruptcy, and administrative matters.
• Docket matters in the Circuit Court of Cook County and collar county courts and federal districts.
• Apply relevant court rules and deadlines when calculating timelines.
• Support docketing for other offices, states, and practice areas.
• Independently analyze pleadings and court orders to determine deadlines.
• Monitor court queues for updates requiring action.
• Manage high-volume docket requests with accuracy.
• Prepare case records, docket history, and deadline summaries.
• Serve as a subject matter expert on court rules and deadlines.
• Coordinate with attorneys and staff on procedural issues.
• Participate in testing of docketing software and SOPs.

Skills

Docketing experience

Attention to detail

Time management

Communication skills

Independent worker

Team collaboration

Education

Paralegal certificate or legal education

Tools

Adobe Acrobat

Microsoft Office (Outlook, Excel)

CourtAlert

eFileIL

Job description

O’Hagan Meyer seeks a full-time Docketing Specialist in Chicago, IL. You will calendar court dates, track deadlines, and maintain dockets across multiple jurisdictions, supporting attorneys and staff with timely reports and research.

You’ll analyze pleadings, apply procedural rules, and manage high-volume requests with precision. Collaboration with legal teams and participation in system enhancements are essential in this role.