Hybrid Development & Donor Services Coordinator

American Bible Society; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 65,000; Full time

Job summary

American Bible Society, headquartered in Philadelphia, seeks a Development Coordinator to support major gift advisors and donor services. The role emphasizes administrative excellence, flexible hybrid work, and accurate handling of donor communications.

The position requires 2–4 years of experience, an associate degree, and proficiency with Microsoft Office and donor management systems. You will report to the Senior Director of Donor Services and Stewardship.

Qualifications

• Associate’s degree preferred or related experience.
• 2-4 years experience.
• Proficient in Microsoft Office Suite, Adobe Acrobat and Salesforce or a donor management system is a plus.
• Strong organizational skills and a keen eye for detail.
• Exceptional verbal and written communication skills.
• Comfort working with confidential information and managing multiple deadlines.

Responsibilities

• Prepare, reconcile, and submit Amex statements and related expense reports in a timely manner, ensuring accuracy and compliance with organizational policies.
• Print, assemble, and mail donor proposals, reports and presentations with a high level of attention to detail and quality.
• Manage complex scheduling for Major Gift Advisors, coordinating internal team meetings and external donor engagements across multiple time zones and priorities.
• Order, track, and maintain office supplies, printed materials, and branded collateral required for Development team.
• Collaborate with advisors to select, prepare, and mail meaningful, mission-aligned gifts to donors, ensuring timely delivery.
• Assist in the planning and execution of donor-related events, including logistics coordination, RSVP tracking, and follow-up communications.
• Provide general administrative support to the Development leadership team as needed, including document formatting, agenda preparation, and note-taking.
• Donor Services Support: maintain Funds Availability Tool, prepare donor thank-you letters, coordinate with senior leaders, track gift documentation and ensure timely acknowledgments.

Skills

Strong organizational skills

Exceptional verbal and written

Attention to detail

Education

Associate’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Salesforce / donor management system

Job description

American Bible Society, headquartered in Philadelphia, seeks a Development Coordinator to support major gift advisors and donor services. The role emphasizes administrative excellence, flexible hybrid work, and accurate handling of donor communications.

The position requires 2–4 years of experience, an associate degree, and proficiency with Microsoft Office and donor management systems. You will report to the Senior Director of Donor Services and Stewardship.