Development Coordinator

American Bible Society; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 65,000; Full time

Job summary

American Bible Society, headquartered in Philadelphia, seeks a Development Coordinator to support major gift advisors and donor services. The role emphasizes administrative excellence, flexible hybrid work, and accurate handling of donor communications.

The position requires 2–4 years of experience, an associate degree, and proficiency with Microsoft Office and donor management systems. You will report to the Senior Director of Donor Services and Stewardship.

Qualifications

• Associate’s degree preferred or related experience.
• 2-4 years experience.
• Proficient in Microsoft Office Suite, Adobe Acrobat and Salesforce or a donor management system is a plus.
• Strong organizational skills and a keen eye for detail.
• Exceptional verbal and written communication skills.
• Comfort working with confidential information and managing multiple deadlines.

Responsibilities

• Prepare, reconcile, and submit Amex statements and related expense reports in a timely manner, ensuring accuracy and compliance with organizational policies.
• Print, assemble, and mail donor proposals, reports and presentations with a high level of attention to detail and quality.
• Manage complex scheduling for Major Gift Advisors, coordinating internal team meetings and external donor engagements across multiple time zones and priorities.
• Order, track, and maintain office supplies, printed materials, and branded collateral required for Development team.
• Collaborate with advisors to select, prepare, and mail meaningful, mission-aligned gifts to donors, ensuring timely delivery.
• Assist in the planning and execution of donor-related events, including logistics coordination, RSVP tracking, and follow-up communications.
• Provide general administrative support to the Development leadership team as needed, including document formatting, agenda preparation, and note-taking.
• Donor Services Support: maintain Funds Availability Tool, prepare donor thank-you letters, coordinate with senior leaders, track gift documentation and ensure timely acknowledgments.

Skills

Strong organizational skills

Exceptional verbal and written

Attention to detail

Education

Associate’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Salesforce / donor management system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Donor Services & Stewardship Regular Full-Time Hybrid, Philadelphia, PA, US

Salary Range: $55,000.00 To $65,000.00 Annually

Job Summary

American Bible Society has historic roots, global reach, and a vision for engaging a new generation of Bible advocates. We are seeking a talented, motivated, and collaborative individual to come alongside us as we share the life-changing message of the Bible into our third century of ministry.

The Development Coordinator plays a vital role in advancing American Bible Society’s mission to make the Bible available to every person by providing high-level administrative and donor support. This position offers a unique opportunity to contribute to life-changing work while supporting a dynamic team of Major Gift Advisors (75%) and assisting with key donor services functions (25%). The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and finds fulfillment in serving others with excellence. You’ll be trusted to manage multiple priorities, maintain confidentiality, and deliver seamless support that strengthens relationships with our most valued donors.

The Development Coordinator will report directly to the Senior Director of Donor Services and Stewardship.

Office Location: Hybrid ABS Headquarters (Philadelphia)

CoreHours:8:30 a.m. - 5:00 p.m.

Minimum Spiritual and Personal Commitment:

• Demonstrate a personal commitment to Jesus Christ.
• Identify with and participate in a Christian church and proactively seek to grow in their Christian faith.
• Actively participate in organizational prayer, devotional times, and organization-wide events.
• Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always seek to uphold ABS’ Standards of Conduct and Aff…
• Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles.
• Actively incorporate their faith in all aspects of their daily work.
• Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation.
• Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society.
• Demonstrate alignment with the vision, mission, and values of American Bible Society.

Key Responsibilities:

• Prepare, reconcile, and submit Amex statements and related expense reports in a timely manner, ensuring accuracy and compliance with organizational policies.
• Print, assemble, and mail donor proposals, reports and presentations with a high level of attention to detail and quality.
• Manage complex scheduling for Major Gift Advisors, coordinating internal team meetings and external donor engagements (virtual and in-person) across multiple time zones and priorities.
• Order, track, and maintain office supplies, printed materials, and branded collateral required for Development team.
• Collaborate with advisors to select, prepare, and mail meaningful, mission-aligned gifts to donors, ensuring timely delivery.
• Assist in the planning and execution of donor-related events, including logistics coordination, RSVP tracking, and follow-up communications.
• Provide general administrative support to the Development leadership team as needed, including document formatting, agenda preparation, and note-taking.

Donor Services Support (25%)

• Collaborate with Finance and Ministry Operations to maintain the Funds Availability Tool for Development, tracking donor gifts and addressing any documentation issues to support timely fund release.
• Prepare, personalize, and mail $10,000 donor thank-you letters and sympathy cards, ensuring timely delivery and coordination with Major Gift Advisors for follow-up as needed.
• Coordinate and prepare personal notes and call lists for senior leaders (President & CEO and Chief Development Officer) to facilitate timely donor touchpoints.
• Working with the Philanthropy advisors, track down missing gift documentation and SF interactions in order to ensure timely acknowledgement of donor gifts.
• Serve as a key liaison between Development, Ministry, and Finance, facilitating cross-functional coordination and ensuring timely, efficient resolution of matters related to donor gifts, meetings, and ministry resources.

Qualifications:

• Education: Associate’s degree from an accredited college or university preferred or related experience
• Experience:2-4 years
• Technical Skills: Proficient in Microsoft Office Suite, Adobe Acrobat and experience with a CRM, preferably Salesforce, or a donor management system is a plus.
• Strong organizational skills and a keen eye for detail.
• Exceptional verbal and written communication skills.
• Comfort working with confidential information and managing multiple deadlines.

All ABS staff must demonstrate the following skills:

• Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation.
• Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society.
• Demonstrate alignment with the vision, mission, and values of American Bible Society.

All staff must demonstrate the following skills at a level fitting their role:

• Communication Skills:
• Effective Communication: Ability to communicate effectively with team members and supervisors.
• Teamwork and Collaboration:
• Collaborative Effort: Works well with others, shares information, and contributes to team goals.
• Cultural Competence and Inclusion:
• Cultural Awareness: Respects and values diverse backgrounds and perspectives.
• Service Orientation:
• Service Solutions: Understands service recipients’ needs, develops solutions to meet those needs, and builds relationships.
• Adaptability and Flexibility:
• Adaptability: Willing to learn and adapt to new tasks and processes.
• Time Management and Organization:
• Task Prioritization: Manages personal time effectively and meets deadlines.
• Problem-Solving and Critical Thinking:
• Issue Identification: Identifies straightforward problems, proposes solutions and seeks help when needed.
• Leadership and Initiative:
• Initiative: Takes proactive steps to complete tasks, solve problems and take on new challenges.

Physical Demands/Work Environment

• Prolonged periods sitting at a desk and working on a computer.
• Occasional walking and standing are often necessary in carrying out job duties.
• Ability to lift up to 20 pounds at a time (meeting materials, etc.).

American Bible Society is committed to providing equal employment opportunities to qualified individuals with disabilities and ensuring a workplace free from discrimination. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, we will provide reasonable accommodations to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of their job.

American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ’s love and justice in our employment practices.

We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people.

As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.

Travel Required: Minimal

Additional Information:

• Background Check:Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history.
• Reference Checks:Employment is contingent upon satisfactory reference checks.
• Eligibility to Work:Candidates must provide proof of eligibility to work in the United States.
• Affirmation of Biblical Community:Candidates must sign and agree to uphold the ABS Aff…