Hybrid Development Coordinator - Grants & Donor Ops

Careers In Nonprofits; Chicago (IL); Hybrid; USD 34,000 - 37,000; Full time

Job summary

Careers In Nonprofits in Chicago is seeking a Development Coordinator for a temporary, full-time hybrid role. You will support the development team with grant management, administrative tasks, and donor communications.

The position requires a Bachelor's degree (or equivalent), 2–5 years in development, and proficiency with donor databases, data entry, and reporting. Some hours are remote on Fridays and occasional deadlines.

Qualifications

• Bachelor's Degree or equivalent experience.
• 2–5 years in the Development field.
• Experience with back office functions related to gift processing, data entry, and reporting.
• High energy and passion for the organization’s mission.
• Familiar with using donor databases.
• Flexibility to adjust hours to meet deadlines and the needs of the organization.

Responsibilities

• Assist with and complete administrative tasks for the Development department, as needed. Primary functions include drafting emails, data entry, scheduling, and coding expenses, executing contracts, coordinating vendor payments, taking minutes, providing and tracking to-do items, and other operational tasks to improve the overall organization and efficiency of the department.
• Manage grant portals: record passwords and login information, create a new folder for each proposal in our Box.com account and Google Drive, set up a Google Doc for the portal narrative by copying all the text fields and character limits from within the portal, and create a list of necessary attachments.
• Assist with business calendars by scheduling and coordinating meetings and appointments as necessary.
• Assist with data entry and monitoring in the Salesforce database.
• Regularly check for individual donations and alert staff to new major donor contributions.
• Make initial entry of key grant information within one week of receiving the grant agreement.
• As grants are awarded, the Associate will manage a checklist of essential functions that must be completed within one week of the award.
• Researching our current and growing list of prospects.
• Conducting new prospect research.
• Assisting with data entry.
• Processing corporate gifts.
• Ensure that all individual donations are entered and acknowledged in a timely manner.

Skills

Bachelor's degree

Development experience

Gift processing

Data entry

Reporting

Donor databases

Flexibility

Education

Bachelor's degree or equivalent

Tools

Box.com

Google Drive

Salesforce

Job description

Careers In Nonprofits in Chicago is seeking a Development Coordinator for a temporary, full-time hybrid role. You will support the development team with grant management, administrative tasks, and donor communications.

The position requires a Bachelor's degree (or equivalent), 2–5 years in development, and proficiency with donor databases, data entry, and reporting. Some hours are remote on Fridays and occasional deadlines.