Hybrid Contracts & Bids Administrator

J. F. Ahern Co.; Fond du Lac (WI); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Top-Tier Benefits

Incentives and bonus programs

Generous PTO with buy-optional time

Paid parental leave

Mental health resources

Wellness programs

Professional growth opportunities

Hybrid and flexible schedules

Job summary

Ahern seeks a detail-oriented Bids and Contracts Administrator in Fond du Lac, WI to review contracts, subcontracts, and NDAs, ensuring consistency with prior documents and company policy. You’ll manage contract modifications, tracking, and communications with internal and external partners.

You will work under the corporate attorney, coordinating with a veteran bids and contracts team, while maintaining records in the contract management system and supporting various administrative duties as

Qualifications

• Review contracts, subcontracts, terms & conditions, NDAs to confirm consistency with prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to resolve contract questions
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist in other areas of support of the corporate attorney as necessary

Responsibilities

• Review contracts, subcontracts, terms & conditions, NDAs to determine if the terms match prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist in other areas of support of the corporate attorney as necessary

Skills

Attention to detail

Organization skills

Reading & comprehension

Time management

Customer service & communication

Team player

MS Office skills

Bluebeam proficiency

Contract management experience

Education

Bachelor’s degree in business or related field

3+ years in office environment

Tools

MS Office

Bluebeam

Contract management system

Job description

Ahern seeks a detail-oriented Bids and Contracts Administrator in Fond du Lac, WI to review contracts, subcontracts, and NDAs, ensuring consistency with prior documents and company policy. You’ll manage contract modifications, tracking, and communications with internal and external partners.

You will work under the corporate attorney, coordinating with a veteran bids and contracts team, while maintaining records in the contract management system and supporting various administrative duties as