Bids & Contracts Administrator — Growth & Stability

Ahern; Milwaukee (WI); On-site; USD 60,000 - 84,000; Full time

Benefits offered by this job

Top-tier benefits and 401(k) match

Health benefits

Bonus programs

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance

Job summary

Ahern in Milwaukee, WI is seeking a Bids and Contracts Administrator to review, revise, and process contracts for the fire protection division under the corporate attorney. You will coordinate with internal and external stakeholders and manage contract documents.

Ideal candidate has meticulous attention to detail, strong reading skills, and experience with MS Office and Bluebeam, plus a business degree or 3+ years in office settings. This role offers stability and opportunities for career growth.

Qualifications

• Review contracts, subcontracts, NDAs, and terms to ensure consistency with prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contracts for accuracy and compliance with Ahern procedures, approvals, and insurance
• Act as central contact with internal/external stakeholders on contract questions
• Organize, maintain, and track all contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist corporate attorney as needed

Responsibilities

• Review, revise, and process contracts for the fire protection division
• Communicate with internal and external stakeholders regarding contracts
• Work under the supervision of the corporate attorney and with the bids and contracts team
• Coordinate contract documents and ensure compliance with procedures
• Maintain contract management system and track milestones
• Generate and execute subcontracts per policy
• Keep records of all contract-related correspondence
• Assist in other areas as needed

Skills

Impeccable attention to detail

Strong reading & comprehension

Task management

Customer service & communication

Team player

Positive referrals

MS Office & Bluebeam

Education

Bachelor’s degree in business

3+ years office experience

Tools

MS Office

Bluebeam

Job description

Ahern in Milwaukee, WI is seeking a Bids and Contracts Administrator to review, revise, and process contracts for the fire protection division under the corporate attorney. You will coordinate with internal and external stakeholders and manage contract documents.

Ideal candidate has meticulous attention to detail, strong reading skills, and experience with MS Office and Bluebeam, plus a business degree or 3+ years in office settings. This role offers stability and opportunities for career growth.