Contracts & Bids Administrator — Hybrid, Growth & Benefits

J. F. Ahern Co.; Milwaukee (WI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Top-Tier Benefits

Incentives

Generous PTO

Paid Parental Leave

Mental Health Resources

Wellness Programs

Professional Growth

Work-Life Balance

Job summary

J. F. Ahern Co.

in Milwaukee, WI seeks a Bids and Contracts Administrator to review, revise, and process contracts for the fire protection division. You will work closely with internal and external stakeholders under the corporate attorney's supervision, ensuring accuracy and compliance while managing contract records. The role emphasizes detailed contract administration, attention to deadlines, and collaboration within a veteran bids and contracts team.

Qualifications

• Impeccable attention to detail and organization skills.
• Strong reading and comprehension skills.
• Ability to manage a large number of tasks and deadlines independently.
• Excellent customer service and communication skills in person, phone, and email.
• Team player mentality and willingness to help colleagues.
• Positive referrals and references.
• Proficient in MS Office and Bluebeam.

Responsibilities

• Review contracts, subcontracts, terms and conditions, NDAs to compare with prior documents.
• Prepare and process contract modifications following prior mark-ups.
• Review documents for accuracy and compliance with Ahern procedures, signatures, and insurance.
• Act as central contact with external and internal stakeholders to resolve issues.
• Organize, administer, maintain, and track all contracts in the management system.
• Generate and execute subcontracts per company policy.
• Update records of all correspondence related to contract activity.
• Assist in other areas of support for the corporate attorney as necessary.

Skills

Attention to detail

Organization

Customer service

Communication

Team player

Positive referrals

MS Office

Bluebeam

Education

Bachelor’s degree in business

Tools

MS Office

Bluebeam

Job description

J. F. Ahern Co.

in Milwaukee, WI seeks a Bids and Contracts Administrator to review, revise, and process contracts for the fire protection division. You will work closely with internal and external stakeholders under the corporate attorney's supervision, ensuring accuracy and compliance while managing contract records. The role emphasizes detailed contract administration, attention to deadlines, and collaboration within a veteran bids and contracts team.