Bids and Contracts Administrator

J. F. Ahern Co.; Milwaukee (WI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Top-Tier Benefits

Incentives

Generous PTO

Paid Parental Leave

Mental Health Resources

Wellness Programs

Professional Growth

Work-Life Balance

Job summary

J. F. Ahern Co.

in Milwaukee, WI seeks a Bids and Contracts Administrator to review, revise, and process contracts for the fire protection division. You will work closely with internal and external stakeholders under the corporate attorney's supervision, ensuring accuracy and compliance while managing contract records. The role emphasizes detailed contract administration, attention to deadlines, and collaboration within a veteran bids and contracts team.

Qualifications

• Impeccable attention to detail and organization skills.
• Strong reading and comprehension skills.
• Ability to manage a large number of tasks and deadlines independently.
• Excellent customer service and communication skills in person, phone, and email.
• Team player mentality and willingness to help colleagues.
• Positive referrals and references.
• Proficient in MS Office and Bluebeam.

Responsibilities

• Review contracts, subcontracts, terms and conditions, NDAs to compare with prior documents.
• Prepare and process contract modifications following prior mark-ups.
• Review documents for accuracy and compliance with Ahern procedures, signatures, and insurance.
• Act as central contact with external and internal stakeholders to resolve issues.
• Organize, administer, maintain, and track all contracts in the management system.
• Generate and execute subcontracts per company policy.
• Update records of all correspondence related to contract activity.
• Assist in other areas of support for the corporate attorney as necessary.

Skills

Attention to detail

Organization

Customer service

Communication

Team player

Positive referrals

MS Office

Bluebeam

Education

Bachelor’s degree in business

Tools

MS Office

Bluebeam

Job description

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Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for aBids and Contracts Administrator located in Milwaukee, WI.

How You Will Contribute:

You will be responsible for reviewing, revising, and processing contracts for our fire protection division. You will communicate directly with internal and external stakeholders regarding the contracts that you are working on. You will work directly under the supervision of the corporate attorney and collaboratively with other veteran members of our bids and contracts team.

This Is What We Are Looking for:

We are looking for someone who can perform the following:

• Review contracts, subcontracts, terms & conditions, NDAs, etc to determine if the terms are the same or different as prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist in other areas of support of the corporate attorney as necessary

This is the Skillset that You Need:

To be successful in this job, the following skillset is required:

• Impeccable attention to detail and organization skills
• Strong reading and comprehension skills
• Ability to comfortably and independently manage a large number of diverse tasks and deadlines
• Excellent customer service & communication skills; in person, over the phone, and via email
• Team player mentality willing to help out other members of the team as necessary
• Positive referrals and references
• Strong intermediate (or higher) skills with MS Office and Bluebeam

To be successful in this job, the following skillset is desired:

• Prior experience or training in contract administration OR other office administration requiring a high level of detail
• Experience reading contract language
• Working knowledge of property and casualty insurance
• Bachelor’s degree in a business field or 3+ years of experience working in an office environment

What’s in it for you?

At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.