On-Site Construction Admin & Project Coordination Pro

Archinect; Los Angeles (CA); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan and fiduciary/

Employee Assistance Program (EAP)

Professional development support

Job summary

Flad Architects, in collaboration with UCLA, seeks an on-site Administrative/Project Assistant to support a large-scale renovation and translational research nexus. You will coordinate office communications across architect, engineering, and contractor teams, manage documentation, and assist with site visits and submittals.

The role requires at least two years of experience, familiarity with architectural terminology, and strong organization.

Qualifications

• Minimum of two years of relevant work experience required.
• Knowledge of architectural, engineering, and construction terminology preferred.
• Ability to perform heavy lifting – approximately 50 lbs. or more.
• Excellent written and verbal communication skills and proofreading abilities required.
• Strong organizational and interpersonal skills with the ability to juggle multiple priorities.

Responsibilities

• Serve as the primary point of contact for coordinating office communication among client, architectural, engineering, and contractor teams.
• Create, format, and distribute correspondence, memoranda, construction observation reports, meeting minutes, and other project documents.
• Maintain project files and organize contract-related items according to the file maintenance plan.
• Coordinate and schedule site visits, meetings, and tours, including visitor access and onboarding documentation.
• Support project management by maintaining project information and assisting with document control processes.
• Coordinate safety training scheduling and documentation with contractor and safety team.
• Assist in tracking submittals, RFIs, and other project documentation with the team.

Skills

Administrative support

Team collaboration

Written communication

Attention to detail

Education

Associate degree

Tools

Procore

Constructware

Adobe Acrobat

Job description

Flad Architects, in collaboration with UCLA, seeks an on-site Administrative/Project Assistant to support a large-scale renovation and translational research nexus. You will coordinate office communications across architect, engineering, and contractor teams, manage documentation, and assist with site visits and submittals.

The role requires at least two years of experience, familiarity with architectural terminology, and strong organization.